Facilities Management Contracts and Tenders

Facilities management procurement covers the services that keep buildings running. Hard FM is planned and reactive maintenance, mechanical and electrical work, lifts, boilers and building controls, while soft FM is cleaning, security, catering, reception and grounds. Buyers let these separately or bundled as integrated or total facilities management, and also buy computer-aided facilities management systems and property management.

Stotles brings together facilities management tenders and contracts from 100+ portals into one search, so you do not have to check each portal separately, and you can set alerts for new opportunities across the UK and Ireland.

If you want to search the government portals directly, Find a Tender carries higher-value contracts across the UK and Contracts Finder carries lower-value contracts in England. Public Contracts Scotland, Sell2Wales and eTendersNI cover Scotland, Wales and Northern Ireland, Ireland's eTenders covers Irish public bodies, and many councils, NHS bodies and housing associations publish on their own e-tendering portals such as ProContract. Hard FM and soft FM lots are often called off from frameworks such as NHS Shared Business Services' hard facilities management framework, so those opportunities reach only suppliers already on them.

Facilities management tenders are scored on quality and price, and the quality section covers mobilisation, the transfer of existing staff, planned maintenance and reactive response, health and safety record and performance reporting. Bids for bundled contracts also show how you will manage the specialist subcontractors behind each service.

Gas, electrical, lift and fire safety work within a facilities contract needs suitably registered and competent staff, and buyers set CDM Regulations 2015 duties and health and safety accreditation at selection stage. Tenders usually set minimum insurance cover, check financial standing and ask for evidence of similar contracts. Under the Procurement Act 2023, suppliers can be excluded for certain criminal convictions, insolvency or failure to pay tax.

Buyers use open tenders for large integrated contracts and call off from frameworks for hard FM, soft FM and workplace services. Examples include Crown Commercial Service's facilities management frameworks, NHS Shared Business Services' hard facilities management framework and Fusion21's workplace and facilities management framework. Frameworks are usually split into lots by service and region.

The Crown Commercial Service facilities management and workplace services framework covers total, hard and soft FM, and is a common route for central government bodies. The UK Atomic Energy Authority, the Financial Services Compensation Scheme and the Home Office have all bought through it, with further competition used for the larger total FM requirements.

The NHS SBS hard facilities management framework is used by NHS trusts and universities for building services such as ventilation and air conditioning, fire safety equipment and maintenance, and refurbishment works, often by direct award.

Councils, NHS trusts, universities and colleges, academy trusts and central government bodies buy facilities management. The Foreign, Commonwealth and Development Office tenders facilities management for its embassies overseas, with recent procurements for posts in Tunis, Brasilia and Port of Spain. Transport bodies and airports also tender it.

Track the expiry dates of existing facilities contracts, estates strategies and preliminary market engagement notices, which show work coming due ahead of a notice. On Stotles you can track those signals and the buyers behind them, then follow a notice from pre-tender through to award.

The core codes are 79993100 (Facilities management services) and 79993000 (Building and facilities management services). Related contracts carry 50700000 (Repair and maintenance services of building installations), 70332200 (Commercial property management services) and 90900000 (Cleaning and sanitation services).