Access and Collections Management System
Details
- Value
- £350,000
- Topic
- Software package and information systems
- Published
- 16 October 2026
Tender description
National Records of Scotland (NRS) is a Non-Ministerial Department of the Scottish Government. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations. This includes selecting, preserving and making available the national archives of Scotland. NRS currently relies upon Axiell CALM as its primary collections management system. The system forms part of a wider Access and Collections Management ecosystem supporting accessioning, cataloguing, conservation, search room services, reader services, collection access and online public discovery. Axiell CALM reaches end-of- support on 31 December 2027, creating a requirement to identify and implement a replacement solution before this date. This Request for Information (RFI) is intended to help NRS understand the current market and determine whether suitable commercial solutions exist that can replace the current collections management capability and potentially consolidate a number of associated legacy applications into a more integrated platform. This exercise is a Request for Information only and does not constitute an Invitation to Tender. Lot 1: See attached documentation
Timeline
- Completed: Pre-tender published16 October 2026Current notice
About the buyer
National Records of Scotland is Scotland's civil registration and statistics agency, and buys as a central government body with its own procurement team. Goods, works and services are acquired through competition wherever possible. Collaborative contracts with fellow public bodies sit alongside routes through Scotland Excel and the Crown Commercial Service. A published Procurement Strategy and annual procurement reports set out these routes for suppliers.
Over the past 5 years, most of National Records of Scotland's contract awards have been in software and information systems, business services and IT services.
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@national-records-of-scotland.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@national-records-of-scotland.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@national-records-of-scotland.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@national-records-of-scotland.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@national-records-of-scotland.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@national-records-of-scotland.gov |
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