Hybrid Tenders and Contracts

A hybrid tender covers the AV kit, video-conferencing systems and installation or maintenance work that let a meeting run with some attendees in the room and others joining remotely.

Stotles brings together hybrid meeting tenders and contracts from 100+ portals into one search, so you do not have to check each portal separately, and you can set alerts for new opportunities across the UK and Ireland.

If you want to search the government portals directly, Find a Tender carries higher-value contracts across the UK and Contracts Finder carries lower-value contracts in England. Public Contracts Scotland, Sell2Wales and eTendersNI cover Scotland, Wales and Northern Ireland, Ireland's eTenders covers Irish public bodies, and many councils, NHS bodies and housing associations publish on their own e-tendering portals such as ProContract. Hybrid meeting kit is often called off from Crown Commercial Service technology and network frameworks and the Scotland Excel audio visual framework.

Hybrid meeting tenders are scored on room design, audio and video quality, integration with Microsoft Teams or other platforms, support response and price. Support contracts often follow the installation, so aftercare matters.

Audio-visual installations must meet electrical safety rules, and webcasting and recording must handle personal data in line with UK data protection law. Tenders usually set minimum insurance cover, check financial standing and ask for evidence of similar installations at selection stage. Under the Procurement Act 2023, suppliers can be excluded for certain criminal convictions, insolvency or failure to pay tax.

Direct call-offs are common. Notices in this category have been awarded via the CCS Network Services framework and the Scotland Excel Audio Visual framework agreement, alongside standalone open tenders for AV and video-conferencing installation.

Councils are the biggest source: several have retendered chamber conferencing systems to meet hybrid-meeting duties under the Local Government and Elections (Wales) Act 2021. NHS trusts, police forces and national bodies buy it too, usually to fit out individual meeting rooms rather than run whole-building refits.

Read digital and technology strategies, licence and contract renewal dates, architecture reviews and early market engagement notices, which show hybrid work coming due ahead of a notice. On Stotles you can track those signals and the buyers behind them, then follow a notice from pre-tender through to award.

Hybrid meeting notices carry 32321200 (Audio-visual equipment) and 32232000 (Video-conferencing equipment), alongside general IT services and installation codes on many of the same notices.