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Awarded contract

Purchasing Invida Assets Management software

Details

Buyer
Sheffield Hallam University
Supplier(s)
Invida Limited
Value
£196,790.4
Topic
Software package and information systems
Published
28 August 2026
Source
uk:find_a_tender

Tender description

Sheffield Hallam University currently uses INVIDA, a cloud-based Integrated Workplace Management System (IWMS), to support its Estates and Facilities Management operations. This procurement is for the continued provision of the existing INVIDA software, including associated support and maintenance services, for an initial period of three years with an option to extend for a further one year. Lot 1: The procurement is for the continued provision of the INVIDA cloud-based Integrated Workplace Management System (IWMS) used by Sheffield Hallam University to support Estates and Facilities Management operations. The requirement includes access to the CORE, LIFECYCLE, COMPLIANCE, TASK and LIBRARY modules, providing functionality for space and asset management, lifecycle planning, statutory and non-statutory compliance, planned and reactive maintenance, helpdesk and task management, and document management. The service includes hosting, data storage, backups, system upgrades and technical support. The contract will be awarded for an initial period of three years, with an option to extend for a further one year.

Timeline

  1. Award date1 August 2026
  2. Award published28 August 2026
    Current notice

About the buyer

Sheffield Hallam University is a higher education institution with its own procurement function via its Finance and Procurement Directorate. Larger requirements above a set threshold go through a competitive route chosen by the procurement team. Membership of the North Eastern Purchasing Consortium gives access to frameworks across all eight UK Universities Purchasing Consortia. Crown Commercial Service and YPO/ESPO frameworks also cover further categories such as furniture, IT equipment and professional services.

Over the past 5 years, most of Sheffield Hallam University's contract awards have been in software and information systems, IT services and business services.

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Decision makers

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