Awarded contract

NCC1604 Contract for the provision of a Collections Management System for Archives

Details

Buyer: Northumberland County Council
Supplier(s): METADATIS LTD
Value: £30,800
Duration: 4 years
Topic: Software package and information systems
Published: 29 June 2026
Source: uk:find_a_tender

Tender description

Northumberland Archives is the county's archive service, responsible for collecting records relating to the history of Northumberland, its communities and people. We acquire a wide range of archives from both official and private sources relating to almost all aspects of the history of Northumberland, which are made available to the public in our Study Centres. The Archives manages the descriptive catalogue of its holdings through a Collection Management System (CMS), providing both back-end management for staff, and front-end access for the public. Almost the entirety of our holdings (6 miles worth or records stored in over 30,000 boxes) are recorded in our CMS and the front-end catalogue allows our customers to search or browse archival descriptions in order to request material to view in our Study Centres. ## Contract award

Timeline

Completed: Award published29 June 2026
Current notice
Completed: Award date29 June 2026
Next: Contract expiry date31 August 2030in 4 years

About the buyer

Northumberland County Council delivers local government services across Northumberland and buys as a local authority through its procurement team. Tender opportunities are published through Open, the council's procurement system that replaced the North East Procurement Organisation portal. Suppliers register free of charge on Open before bidding for contracts. Open also carries procurement opportunities from regional local authorities across the North East. A public contracts register lists the council's live and awarded agreements for transparency. A Supplier Incentive Programme also lets registered suppliers opt into early payment on invoices.

UK local government drives £140bn in annual procurement, led by social protection (£66.6bn) and education (£57.1bn).

Over the past 5 years, most of Northumberland County Council's contract awards have been in construction work, software and information systems and architectural and engineering services.

Relevant CPV codes

48000000 · Software package and information systems
92500000 · Library, archives, museums and other cultural services
92512000 · Archive services

Decision makers

Connect with the people behind this procurement.

Job title	Phone number	Work email
Head of Procurement	+44 •••• ••••••	••••••••@northumberland-county-council.gov
Commercial Director	+44 •••• ••••••	••••••••@northumberland-county-council.gov
Procurement Manager	+44 •••• ••••••	••••••••@northumberland-county-council.gov
Category Lead	+44 •••• ••••••	••••••••@northumberland-county-council.gov
Senior Buyer	+44 •••• ••••••	••••••••@northumberland-county-council.gov
Contracts Manager	+44 •••• ••••••	••••••••@northumberland-county-council.gov