Early Years and Pupil Placement Admissions System

Tender description

West Lothian Council has awarded a call-off contract under the Govenrnment Commercial Agency Vertical Application Solutions Framework Agreement (RM6259) for the provision of an Early Years and Pupil Placement Admissions System, including associated support, maintenance and development services. The system supports the administration of Early Learning and Childcare admissions, primary school enrolment and secondary school placement processes, including application management, place allocation, workflow management, reporting and communications with parents and carers. The solution was originally developed through the CivTech 7 Challenge 7.8 programme and has subsequently evolved into a commercially available software product. Lot 1: The procurement relates to the provision of a Software as a Service (SaaS) Early Years and Pupil Placement Admissions System for West Lothian Council. The solution originated from CivTech 7 Challenge 7.8, "How can technology aid parents through the admissions process for an ever-changing statutory entitlement to early learning and childcare?". Following completion of the research and development phase, the solution was further developed into a commercially available product and has subsequently expanded to support additional education admissions processes. The system is used to manage Early Learning and Childcare admissions, primary school enrolment and secondary school placement applications. Functionality includes online applications, eligibility and validation checks, place allocation, workflow management, reporting, communication with parents and carers, and administration tools for Council officers. The contract provides software access, hosting, maintenance, technical support, upgrades, updates, ongoing enhancements and associated professional services necessary for the continued operation and development of the solution.