Pre-tender

Access and Collections Management System

Details

Buyer: National Records of Scotland
Value: £350,000
Topic: Software package and information systems
Published: 16 October 2026
Source: uk:find_a_tender

Tender description

National Records of Scotland (NRS) is a Non-Ministerial Department of the Scottish Government. Our purpose is to collect, preserve and produce information about Scotland's people and history and make it available to inform current and future generations. This includes selecting, preserving and making available the national archives of Scotland. NRS currently relies upon Axiell CALM as its primary collections management system. The system forms part of a wider Access and Collections Management ecosystem supporting accessioning, cataloguing, conservation, search room services, reader services, collection access and online public discovery. Axiell CALM reaches end-of- support on 31 December 2027, creating a requirement to identify and implement a replacement solution before this date. This Request for Information (RFI) is intended to help NRS understand the current market and determine whether suitable commercial solutions exist that can replace the current collections management capability and potentially consolidate a number of associated legacy applications into a more integrated platform. This exercise is a Request for Information only and does not constitute an Invitation to Tender. Lot 1: See attached documentation

Timeline

Completed: Pre-tender published16 October 2026
Current notice

About the buyer

National Records of Scotland is Scotland's civil registration and statistics agency, and buys as a central government body with its own procurement team. Goods, works and services are acquired through competition wherever possible. Collaborative contracts with fellow public bodies sit alongside routes through Scotland Excel and the Crown Commercial Service. A published Procurement Strategy and annual procurement reports set out these routes for suppliers.

Over the past 5 years, most of National Records of Scotland's contract awards have been in software and information systems, business services and IT services.

Relevant CPV codes

48000000 · Software package and information systems
48100000 · Industry specific software package
48161000 · Library management system
48311000 · Document management software package
72268000 · Software supply services
79995000 · Library management services

Decision makers

Connect with the people behind this procurement.

Job title	Phone number	Work email
Head of Procurement	+44 •••• ••••••	••••••••@national-records-of-scotland.gov
Commercial Director	+44 •••• ••••••	••••••••@national-records-of-scotland.gov
Procurement Manager	+44 •••• ••••••	••••••••@national-records-of-scotland.gov
Category Lead	+44 •••• ••••••	••••••••@national-records-of-scotland.gov
Senior Buyer	+44 •••• ••••••	••••••••@national-records-of-scotland.gov
Contracts Manager	+44 •••• ••••••	••••••••@national-records-of-scotland.gov