SPS-11013 Replacement Smoke Ventilation at HMP Edinburgh and HMP & YOI Polmont
Details
- Value
- £45,508
- Topic
- Ventilation equipment
- Published
- 5 August 2026
- Submission
- 2 September 2026
Tender description
The Scottish Prison Service (SPS) invites quotations from suitably qualified and experienced contractors for the supply, installation, commissioning and testing of replacement Roof Light Smoke Ventilation Systems at HMP Edinburgh and HMP & YOI Polmont. The existing smoke ventilation systems at both sites have been assessed as beyond economic repair. The actuators that control the opening and closing of the roof light vents are no longer available on the open market, making like-for-like component replacement impossible. As a result, all three units are currently non-operational, presenting a potential risk to life and a risk of non-compliance with current fire safety legislation. Lot 1: The SPS has commenced this procurement process in good faith and with the intention of awarding a contract. Following publication of the Contract Notice, a Request For Quotation (RFQ) will be published by SPS and will be made available to bidders. Tender responses will then be evaluated by the SPS in accordance with the RFQ.. Tender documents can be found in PCS-T
Timeline
- Completed: Tender published5 August 2026Current notice
- Completed: Submission date2 September 2026
About the buyer
Scottish Prison Service is a non-departmental public body running Scotland's prisons, with its own dedicated procurement team. Estates and technical services work runs through dedicated framework agreements for construction projects. A five-year procurement strategy aligns with the Public Procurement Strategy for Scotland. SPS scored an advanced rating in a national procurement review. Prisoner escort and court custody services are commissioned as separate justice partner contracts.
Over the past 5 years, most of Scottish Prison Service's contract awards have been in construction work, IT services and repair and maintenance.
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@scottish-prison-service.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@scottish-prison-service.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@scottish-prison-service.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@scottish-prison-service.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@scottish-prison-service.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@scottish-prison-service.gov |
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