Refurbishment and Modernisation (RM4S) - Scotland Framework Agreement

Tender description

LHC Procurement Group Limited (LHCPG) is procuring the Refurbishment and Modernisation Scotland Framework Agreement (RM4S) on behalf of the Scottish Procurement Alliance (SPA). LHCPG is acting as the Contracting Authority and central purchasing body for this procurement. The Framework is being procured solely for use in Scotland and will provide eligible public sector organisations with a compliant and flexible route for the delivery of refurbishment, improvement, repair, maintenance and modernisation works, goods and associated services across residential and non-residential buildings. The procurement is being conducted using the Open Procedure in accordance with the Procurement Act 2023 and the Procurement Regulations 2024. When awarding Call-Off Contracts, eligible Clients and Partners must also comply with the Framework Agreement, the applicable Call-Off procedure and any other procurement legislation applicable to them. RM4S builds upon the existing Refurbishment and Modernisation Framework and has been developed following market engagement with suppliers and public sector organisations. Feedback received through that engagement has informed the scope, Workstreams, Lot structure, value bands and regional arrangements. The Framework comprises the following Workstreams and Lots: Painting and Decorating Electrical Works, from zero to 500k Electrical Works, 500k and above Kitchens and Bathrooms, from zero to 500k Kitchens and Bathrooms, 500k to 2m Kitchens and Bathrooms, 2m and above Aids and Adaptations Damp and Mould Remediation Environmental and External Works, External Works Environmental and External Works, Grounds Maintenance Stoneworks Reactive Repairs and Maintenance Multi-Disciplinary Works, from zero to 750k Multi-Disciplinary Works, 750k to 2.5m Multi-Disciplinary Works, 2.5m and above Kitchens (Supply only) The scope may include planned and reactive maintenance, refurbishment and improvement programmes, component replacement, compliance-led works, accessibility adaptations, environmental and external works, property modernisation and wider asset management and investment programmes. Each Lot is divided into five regional areas covering North Eastern Scotland, Highlands and Islands, Eastern Scotland, West Central Scotland and Southern Scotland. Bidders may apply for one or more Lots and regional areas in accordance with the Procurement Documents. Subject to there being sufficient Qualifying Bidders, LHCPG will appoint no more than 10 Appointed Companies for each Lot and regional area. Where a Micro and Small Enterprise Reserved Allocation applies, it forms part of, and is not additional to, the maximum of 10 appointments. The Framework will not operate a reserve list and no additional or replacement Bidders may be appointed during the Framework Term. The Framework is structured to support participation from organisations of different sizes and capabilities through its Workstreams, value bands, regional areas and applicable Micro and Small Enterprise Reserved Allocations. All Bidders will remain subject to the same published qualification, compliance, quality, evaluation and appointment requirements. RM4S is intended to support the delivery of high-quality and compliant solutions, sustainable supply chains, environmental improvement, social value, community benefits, Fair Work and proportionate innovation. Detailed technical requirements, eligibility provisions, award criteria, appointment methodology and Call-Off procedures are set out in the Procurement Documents. Lot 1: Painting and Decorating: no value bands This workstream covers painting and decorating works delivered as part of refurbishment, repair, improvement and modernisation projects across residential and non-residential buildings. Typical works may include internal and external decoration, cyclical redecoration, surface preparation, making good, protective coatings and associated preparatory works. Projects awarded under this workstream may support planned maintenance, property improvement, modernisation and wider asset management programmes.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 7: Aids and Adaptations: no value bands This workstream covers works required to adapt properties and buildings to support accessibility, usability, safety and independent living. Typical works may include access adaptations, bathroom and kitchen alterations, ramps, handrails, lifts, widening works, specialist fittings and other associated works required to meet changing needs in a safe and compliant manner. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 8: Damp and Mould Remediation: no value bands This workstream covers damp and mould investigation, diagnosis, remediation and associated repair works. Typical services and works may include inspections, surveys, diagnostic testing, mould treatment, ventilation-related works, moisture control measures, fabric repairs, making good and other remedial interventions required to address underlying causes and restore affected properties. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 9: Environmental and External Works – External works: no value band This workstream covers environmental and external works associated with the upkeep, repair, enhancement and management of external areas linked to residential and non-residential assets. Workstream 6a focuses on external works such as hard landscaping, surfacing, boundary treatments, drainage, access routes, fencing, paving and associated external fabric works.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 10: Environmental and External Works – Ground Maintenance: no value band This workstream covers environmental and external works associated with the upkeep, repair, enhancement and management of external areas linked to residential and non-residential assets. Workstream 6b focuses on ground maintenance and related services required to maintain external spaces in a safe, functional and presentable condition.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 11: Stoneworks: no value bands This workstream covers stonework inspection, cleaning, repair, conservation and maintenance services. Typical works may include surveys, stone repairs, repointing, cleaning, replacement of defective elements, stabilisation works and associated interventions required to preserve, repair and maintain stone-built assets, including heritage properties and traditional building stock.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 12: Reactive Repairs and Maintenance – Multi-Disciplinary: no value band This workstream covers reactive repairs and maintenance services required to respond to unplanned defects, failures and urgent works across residential and non-residential assets. Typical services may include responsive repairs, fault rectification, urgent making safe, replacement of defective components and associated remedial works required to restore buildings and assets to a safe and functional condition.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Two places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 16: Kitchens (Supply only): no value band This workstream covers the manufacture, supply and delivery of domestic and inclusive kitchens and associated products. This includes kitchen cabinets, doors, worktops, sinks, taps, fixtures, fittings, replacement components and energy-rated appliances, together with accessible and impaired-mobility kitchen options. This workstream can support planned kitchen replacement programmes, refurbishment projects, new-build developments and ad hoc replacement requirements across domestic and non-domestic properties and suitable public buildings. Associated support may include surveys, kitchen design, resident choice services, quotations, product advice, delivery and after-sales support. This workstream is supply-only solution and does not include kitchen installation works or full commercial catering kitchens.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Appointments will be made in descending order of final weighted Most Advantageous Tender score. No Micro and Small Enterprise Reserved Allocation applies to this Lot, and no reserve list will operate. Lot 2: Electrical works: 0-500k value band This workstream covers electrical works delivered as part of refurbishment, repair, improvement and modernisation projects across residential and non-residential buildings. Typical works may include the repair, replacement, upgrade, testing and installation of electrical systems, fittings, controls and associated components required to support safety, compliance and building performance. Projects awarded under this workstream may support compliance-led upgrades, planned improvement works, building modernisation and wider asset management programmes.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 3: Electrical works: 500k+ value band This workstream covers electrical works delivered as part of refurbishment, repair, improvement and modernisation projects across residential and non-residential buildings. Typical works may include the repair, replacement, upgrade, testing and installation of electrical systems, fittings, controls and associated components required to support safety, compliance and building performance. Projects awarded under this workstream may support compliance-led upgrades, planned improvement works, building modernisation and wider asset management programmes.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Two places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 4: Kitchens and Bathrooms: 0-500k value band This workstream covers the replacement, refurbishment and modernisation of kitchens and bathrooms, together with associated building and finishing works. Typical works may include strip-out, removal, renewal, installation, associated plumbing and electrical works, finishes, fittings and all related elements required to complete kitchen and bathroom improvement programmes. Projects awarded under this workstream may support planned improvement works, component replacement programmes, asset management requirements and wider property modernisation objectives.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 5: Kitchens and Bathrooms: 500k-2m value band This workstream covers the replacement, refurbishment and modernisation of kitchens and bathrooms, together with associated building and finishing works. Typical works may include strip-out, removal, renewal, installation, associated plumbing and electrical works, finishes, fittings and all related elements required to complete kitchen and bathroom improvement programmes. Projects awarded under this workstream may support planned improvement works, component replacement programmes, asset management requirements and wider property modernisation objectives.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Two places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 6: Kitchens and Bathrooms: 2m+ value band This workstream covers the replacement, refurbishment and modernisation of kitchens and bathrooms, together with associated building and finishing works. Typical works may include strip-out, removal, renewal, installation, associated plumbing and electrical works, finishes, fittings and all related elements required to complete kitchen and bathroom improvement programmes. Projects awarded under this workstream may support planned improvement works, component replacement programmes, asset management requirements and wider property modernisation objectives.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Appointments will be made in descending order of final weighted Most Advantageous Tender score. No Micro and Small Enterprise Reserved Allocation applies to this Lot, and no reserve list will operate. Lot 13: Multi-Disciplinary: 0-750k value band This workstream covers multi-disciplinary refurbishment, improvement, repair and maintenance projects where a combination of trades, services or work types is required under a single appointment. Projects awarded under this workstream may include planned or reactive works that require coordinated delivery across multiple disciplines, and may support wider asset management, modernisation and property improvement objectives.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Four places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 14: Multi-Disciplinary: 750k-2.5m value band This workstream covers multi-disciplinary refurbishment, improvement, repair and maintenance projects where a combination of trades, services or work types is required under a single appointment. Projects awarded under this workstream may include planned or reactive works that require coordinated delivery across multiple disciplines, and may support wider asset management, modernisation and property improvement objectives.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Two places are reserved for eligible Micro and Small Enterprises and form part of, not an addition to, the maximum of 10. Unfilled reserved places will revert to the general ranking. No reserve list will operate. Lot 15: Multi-Disciplinary: 2.5m+ value band This workstream covers multi-disciplinary refurbishment, improvement, repair and maintenance projects where a combination of trades, services or work types is required under a single appointment. Projects awarded under this workstream may include planned or reactive works that require coordinated delivery across multiple disciplines, and may support wider asset management, modernisation and property improvement objectives.. LHCPG will appoint a maximum of 10 Appointed Companies for this Lot in each regional area, subject to sufficient Qualifying Bidders. Appointments will be made in descending order of final weighted Most Advantageous Tender score. No Micro and Small Enterprise Reserved Allocation applies to this Lot, and no reserve list will operate.