Awarded contract

Data Lab Community Platform Licences

Details

Supplier(s)
Hivebrite
Value
£88,635.83
Topic
Miscellaneous software package and computer systems
Published
23 March 2026

Tender description

The Data Lab requires renewal of its Hivebrite software licences and associated subscription services to ensure continuity of service and to avoid the significant disruption, cost, and delivery risk that would arise from procuring and implementing alternative systems to replicate the same range of functionality. Lot 1: The Data Lab requires renewal of its Hivebrite software licences and associated subscription services to ensure continuity of service and to avoid the significant disruption, cost, and delivery risk that would arise from procuring and implementing alternative systems to replicate the same range of functionality. The Data Lab has used Hivebrite for the last four-years to provide its Community Platform. Over the 4 years, The Data Lab has built the Community Platform to provide a customised comprehensive offering to our 8,000 Community Platform members. The platform is a customisable SaaS community management platform, which includes: - Webinar hosting and promotion; - Events listings and registration; - A jobs board supporting partner and ecosystem recruitment; - News, resources, and community-generated content; - A structured mentoring platform; and - Topic-based and sector-based groups enabling focused discussion, peer learning, and networking. The Community Platform is a vital part of The Data Lab’s business and delivery model for a number of reasons: - The delivery and growth of our Community Platform is a key requirement of The Data Lab’s core funding from SFC; - We have a number of third party “Partners” who sponsor the Community Platform in return for the opportunity to have their branding, events and jobs posted on the platform; and - The Community Platform supports The Data Lab’s other offerings by enabling us to have a network to market our other services to.

Timeline

  1. Completed: Award published23 March 2026
    Current notice
  2. Completed: Award date23 March 2026

About the buyer

University of Edinburgh buys as a higher education institution, through its own Procurement function. Larger tenders are advertised on Public Contract Scotland, via the PCS-T e-tendering platform. Suppliers must register separately on both systems before bidding. Much of this procurement flows through framework agreements with APUC, Scotland Excel and the Crown Commercial Service. Prior information notices invite market engagement from suppliers ahead of larger tenders. The Strategic Procurement team leads regulated sourcing, while Operational Procurement manages day-to-day purchase orders. A Procurement Support team handles reporting, data analysis and training across the function.

Education procurement reached £47.4bn in 2024/25, the fourth-largest public sector budget.

Over the past 5 years, most of University of Edinburgh's contract awards have been in laboratory and precision equipment, medical equipment and pharmaceuticals and software and information systems.

Relevant CPV codes

  • 48900000 · Miscellaneous software package and computer systems

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