Record Management System (RMS) 7F Re-Procurement
Details
- Value
- £450,000,000
- Topic
- System, storage and content management software package
- Published
- 30 September 2025
- Submission
- 27 October 2025
- Source
- uk:find_a_tender
Tender description
The Authority, the Police and Crime Commissioner for Essex, acting on behalf of itself and the other named participating Forces, wishes to appoint a supplier to deliver a Records Management System ("RMS") encompassing the four key functional pillars of Intelligence, Investigation, Case Management and Custody, and serving as a fully operational tool used by police officers and staff on a daily basis; and to work collaboratively alongside representatives from the seven Police Forces and relevant third parties to implement and configure the system to the Requirements of the Authority, including the provision of appropriate resources to support this. The procurement will be structured as a single-supplier Framework, under which individual Call Off Contracts will be placed using a common template contract document. The term of the single supplier Framework is 4 years. The term of the individual Call-Off Contracts placed by lot 1 or Lot 2 Authorities is anticipated to be for an initial term of 10 years, with the option to extend by a further one 1 period of five 5 years.
Timeline
- Completed: Tender published30 September 2025Current notice
- Completed: Submission date27 October 2025
About the buyer
The Essex Police, Fire and Crime Commissioner Fire and Rescue Authority governs both Essex Police and Essex County Fire and Rescue Service as a combined blue light buyer. Essex Police lists its contracts and invitations to tender on the Bluelight Database. Procurement across both services follows the 7 Force Procurement Supplier Charter, a collaborative framework shared with neighbouring forces. A single commissioner office oversees the commercial function for both police and fire.
Over the past 5 years, most of Essex Police, Fire and Crime Commissioner Fire and Rescue Authority's contract awards have been in construction work, repair and maintenance and security and defence equipment.
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@essex-police-fire-and-crime-commissioner-fire-and-rescue-authority.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@essex-police-fire-and-crime-commissioner-fire-and-rescue-authority.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@essex-police-fire-and-crime-commissioner-fire-and-rescue-authority.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@essex-police-fire-and-crime-commissioner-fire-and-rescue-authority.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@essex-police-fire-and-crime-commissioner-fire-and-rescue-authority.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@essex-police-fire-and-crime-commissioner-fire-and-rescue-authority.gov |
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