Awarded contract

Cloud Based Planning and Regulatory Services Information Management System - AWARD

Details

Buyer: Oxford City Council
Supplier(s): IDOX SOFTWARE LTD
Duration: 3 years
Topic: Software package and information systems
Published: 19 May 2025
Source: uk:contracts_finder

Tender description

This Contract is for a replacement information and document management system for Planning and Regulatory services at Oxford City Council and the associated migration of data and files from the existing systems to the replacement. The current contract with the current system is coming to an end in March 2026, and it is essential that a replacement system is identified and procured for continuity of statutory services within these teams. The Council has worked with a consultancy team to identify a system specification, which identifies requirements that the current system provides and also an improved set of requirements for more efficient data management. As the Council are also moving software from on-premises to cloud-hosted systems, with on-premises hosting to be decommissioned, the awarded system must be a cloud hosted solution.

Timeline

Completed: Award date1 April 2025
Completed: Award published19 May 2025
Current notice
Next: Contract expiry date31 March 2028in 17 months

About the buyer

Oxford City Council buys goods, services and works as a local authority. The Contracts and Procurement Team runs procurement directly for the council, from quotations through to full tenders. Purchases above a set threshold must go through an approved framework or dynamic market.

Tender routes range from a mini-competition or direct award under a framework to a full Competitive Flexible Procedure for complex projects.

Over the past 5 years, most of Oxford City Council's contract awards have been in business services, architectural and engineering services and real estate services.

Relevant CPV codes

48000000 · Software package and information systems
48100000 · Industry specific software package

Decision makers

Connect with the people behind this procurement.

Job title	Phone number	Work email
Head of Procurement	+44 •••• ••••••	••••••••@oxford-city-council.gov
Commercial Director	+44 •••• ••••••	••••••••@oxford-city-council.gov
Procurement Manager	+44 •••• ••••••	••••••••@oxford-city-council.gov
Category Lead	+44 •••• ••••••	••••••••@oxford-city-council.gov
Senior Buyer	+44 •••• ••••••	••••••••@oxford-city-council.gov
Contracts Manager	+44 •••• ••••••	••••••••@oxford-city-council.gov