Leased Ancillary Vehicles and Fuel Card Management

Tender description

Tender for the provision of Leased Ancillary Vehicles services including service, maintenance, and other supporting services such as fuel cards for the following FirstGroup Companies ('the Client') across the UK and Ireland: ● First Bus (North) and (South) Limited (Bus) ● First Greater Western Limited (GWR) ● FIRST MTR SOUTHWESTERN TRAINS LIMITED (SWR) ● Tram Operations Limited (TOL) Lot 1: Leased Ancillary Vehicles for Bus +Rail (GWR+ SWR+TOL) - Quotation, order and delivery of leased vehicles - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident and Fines Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental Lot 2: Leased Ancillary Vehicles for Bus - Quotation, order and delivery of leased vehicles (around 160 vehicles for the length of the contract) - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental Lot 3: Leased Ancillary Vehicles for Rail (GWR+ SWR+TOL) - Quotation, order and delivery of leased vehicles (around 120 vehicles for the length of the contract) - Service and maintenance of leased vehicles: (a) Breakdown, Roadside Assistance and Recovery Services (b) Vehicle Downtime (c) MOT Management (d) Accident and Fines Management (e) Insurance Management support (f) Managing Clients Account (g) Fleet Management System - Car/Van short term rental Lot 4: Fuel Cards Management for Bus +Rail (GWR+ SWR+TOL) The Supplier shall implement a process for the management of the Client fuel cards when requested by the Client. This includes but is not limited to: • liaison with fuel card suppliers (in case of not being the direct supplier) to ensure effective operation of the fuel card scheme • cancellation of cards with the fuel card supplier (in case of not being the direct supplier) immediately upon notification of loss or theft • issue of new and replacement cards to the driver - Fuel Card program • Accepted at a wide range of fuel stations. • Ability to set spending limits and restrictions. • Detailed reporting and tracking of fuel expenses. • Cards valid for different fuel type and for electric vehicles • Option to have access to wild cards, i.e., not linked to vehicles and cards linked to vehicles. - Fuel Card System to manage fuel/EV cards (manage orders, cancellations, reporting etc.) -Account Management