Fleet Tenders and Contracts

Fleet procurement covers the purchase of vans, cars and specialist vehicles including electric vehicles, fleet management systems and software, vehicle tracking and telematics, fuel cards and tyres. Servicing and repair, pool cars and hire cars, and fleet insurance also come up.

Stotles brings together fleet tenders and contracts from 100+ portals into one search, so you do not have to check each portal separately, and you can set alerts for new opportunities across the UK and Ireland.

If you want to search the government portals directly, Find a Tender carries higher-value contracts across the UK and Contracts Finder carries lower-value contracts in England. Public Contracts Scotland, Sell2Wales and eTendersNI cover Scotland, Wales and Northern Ireland, Ireland's eTenders covers Irish public bodies, and many councils, NHS bodies and housing associations publish on their own e-tendering portals such as ProContract. Police and fire vehicle purchases also appear on the Blue Light e-tendering portal, and most vehicle purchases are called off from frameworks.

Winning public sector fleet work usually means getting onto the vehicle and fleet services frameworks buyers call off from, then competing on price, delivery times and whole-life cost. Council vehicle maintenance and repair contracts are tendered on their own and are a realistic route for workshops and local garages.

Vehicle supply is mostly let through frameworks, so dealers and manufacturers need a place on the relevant framework first. Maintenance and repair tenders ask for qualified technicians, workshop facilities and insurance, and buyers check financial standing at selection stage. Under the Procurement Act 2023, suppliers can be excluded for certain criminal convictions, insolvency or failure to pay tax.

Most public bodies buy vehicles through frameworks rather than open tenders, calling off from The Procurement Partnership (TPPL), ESPO and Crown Commercial Service's vehicle agreements, including the Government Commercial Agency's purchase of standard and specialist vehicles arrangement. Councils and housing associations then run mini-competitions or direct awards for the vehicles they need.

The Government Commercial Agency's vehicle lease, fleet management and salary sacrifice car schemes framework is called off by councils, NHS Blood and Transplant and the Maritime and Coastguard Agency. Buyers use it to lease light and commercial vehicles and, through its independent fleet management route, to buy specialist vehicles.

Scotland Excel's heavy and municipal vehicles framework covers refuse collection vehicles, road sweepers, gritters, tippers and buses for Scottish councils, which call off from it to buy individual vehicles.

Councils, housing associations, fire and rescue services, NHS bodies, central government departments and National Highways are the regular buyers of fleet vehicles and services.

Fleet service contracts such as fuel cards, tracking, management software and maintenance most often run for three to five years. Vehicle purchases are one-off awards under a framework.

Read fleet replacement programmes, electric vehicle transition strategies and lease end dates, which show fleet procurement coming due ahead of a notice. On Stotles you can track those signals and the buyers behind them, then follow a notice from pre-tender through to award.

The core codes are 34100000 (Motor vehicles), 34136000 (Vans) and 50100000 (Repair, maintenance and associated services of vehicles and related equipment), alongside 34114100 (Emergency vehicles) and 66516100 (Motor vehicle liability insurance services).