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Digital Tenders

See open digital archiving tenders and awarded contracts for the UK public sector.

Two jobs sit under this heading, and buyers rarely use the same words for either. One is getting paper into digital form and keeping it readable: records digitisation, archival cataloguing, preservation systems. The other is outbound post, which notices call hybrid mail far more often than a digital mailroom.

Councils, NHS trusts, pension and electoral registration teams, libraries and heritage organisations buy most of it, usually as a framework call-off.

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Other topic pages covering nearby areas of public sector spend.

Frequently asked questions

Frequently asked questions about hybrid mail, digital archive, digitisation services, digital preservation, document scanning, records digitisation, digital mailroom, archive digitisation, bulk scanning, digital post room, scan on demand, patient letters in the UK public sector.

  • How do I find digital archiving and hybrid mail tenders in the UK?

    Watch the portals for live briefs, or start earlier and follow the buyers. Stotles aggregates notices from 100+ portals, so one search covers digitisation projects, digital preservation software and the postal frameworks that carry hybrid mail. Search on the buyer's own words: hybrid mail is a far more common phrasing than digital mailroom for the same work.

  • Who buys digital archiving and records digitisation in the public sector?

    Councils, NHS trusts, pension and electoral registration bodies, universities, libraries and national heritage organisations buy digital archiving and digitisation. The pattern holds across the notices: an organisation sitting on a large back catalogue of paper, or sending high volumes of statutory post. Revenues, benefits and council tax teams drive most of the mail side. Planning, building control and archive services drive most of the scanning.

  • What CPV codes cover digital archiving and digitisation?

    Archive services, scanning services and mailing services codes all appear on notices in this category. Plenty of on-intent notices carry no matching code at all.

  • How much digital archiving work has been awarded?

    A long trail of award notices sits behind this category, so there is plenty of history on who has bought this before and who won it. Most of this work is placed as a direct award or a further competition under an existing framework rather than a fresh open tender, so the live list is nearly always short. Work the expiry dates on the awards instead.

  • Is digital mailroom work tendered as hybrid mail?

    Almost always. The outbound side is usually titled hybrid mail, digital post room or patient letters. Those contracts routinely bundle bulk print, postage and a resident or patient portal together, which is why printing and postal codes turn up on an archiving page. If you sell only the digital half, read the postal notices anyway: the requirement usually sits in the description rather than the title.

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