Digital Tenders

Watch the portals for live briefs, or start earlier and follow the buyers. Stotles aggregates notices from 100+ portals, so one search covers digitisation projects, digital preservation software and the postal frameworks that carry hybrid mail. Search on the buyer's own words: hybrid mail is a far more common phrasing than digital mailroom for the same work.

Councils, NHS trusts, pension and electoral registration bodies, universities, libraries and national heritage organisations buy digital archiving and digitisation. The pattern holds across the notices: an organisation sitting on a large back catalogue of paper, or sending high volumes of statutory post. Revenues, benefits and council tax teams drive most of the mail side. Planning, building control and archive services drive most of the scanning.

Archive services, scanning services and mailing services codes all appear on notices in this category. Plenty of on-intent notices carry no matching code at all.

A long trail of award notices sits behind this category, so there is plenty of history on who has bought this before and who won it. Most of this work is placed as a direct award or a further competition under an existing framework rather than a fresh open tender, so the live list is nearly always short. Work the expiry dates on the awards instead.

Almost always. The outbound side is usually titled hybrid mail, digital post room or patient letters. Those contracts routinely bundle bulk print, postage and a resident or patient portal together, which is why printing and postal codes turn up on an archiving page. If you sell only the digital half, read the postal notices anyway: the requirement usually sits in the description rather than the title.