Welsh Event Support Framework

Tender description

Cardiff University has historically attended a number of Welsh events including the Urdd and National Eisteddfod, and our strategy is looking to increase our attendance at other events, such as Tafwyl. This framework is for a sole supplier to support Cardiff University's attendance at such events and any further Welsh events that the developing strategy requires. Support may include, but is not limited to the following: • Transport of equipment from Cardiff University to the Urdd and Eisteddfod sites and back (from up to 4 sites across Campus including Heath Park and Cathays, approximately 3 - 4 days before the event starts) • Production, installation, removal and storage of external branding on the outside of the stand (artwork to be provided by Cardiff University) • Production, installation, removal and storage of internal branding on the inside of the stand (artwork to be provided by Cardiff University) • Provision of furniture for the event week, supporting Cardiff University colour schemes • Provision and set up of lighting for the event week to provide enough 'general wash' LED lighting to ensure the stand is well lit on darker days • Provision and set up of audio-visual equipment, including laptop, for the event week with continued and responsive technical support throughout • Provision of a lockable storage area within the stand • Work with the Cardiff University events team to design a durable stand that can withstand all weathers for each event • Work with the Cardiff University events team to submit the stand booking forms to the event organisers for each event • Liaise with the event organisers' on-site teams to ensure a smooth set up and set down of the stands at each event • Provide safe storage of Cardiff University equipment before and after events • Provide safe storage of Cardiff University branding throughout the duration of the framework so that can be retained and reused. • Support event safety matters such as providing fire extinguishers for stands • Key contacts to support events