Awarded contract

Contract for RFID Tracking Solution (iRecord/iFit) Software

Details

Buyer: Swansea Bay University Health Board
Supplier(s): IDOX SOFTWARE LTD
Value: £688,572.53
Topic: Network management software services
Published: 5 November 2026
Source: uk:find_a_tender

Tender description

Renewal of the contract for the provision RFID tracking solution (iFit/iRecords) software used by Medical Records across Swansea Bay University Health Board Lot 1: Renewal of the contract for the provision RFID tracking solution (iFit/iRecords) software used by Medical Records across Swansea Bay University Health Board. The iRecords system at Swansea Bay is a central part of the Health Board’s infrastructure. It supports every service that still relies on paper records and remains essential to day to day operations. RFID tracking of paper health records (delivered by IDOX iRecords/iFit) was implement as part of the Health Records transformation programme to improve visibility and control of physical records, enabling records to be tagged and located quickly and providing management information to redesign workflows and reduce avoidable activity. The RFID tracking solution is a core component of the Health Records operations, supporting the management, tracking and availability of paper records across services and underpins key organisational requirements

Timeline

Completed: Award date1 October 2026
Completed: Award published5 November 2026
Current notice

About the buyer

Swansea Bay University Health Board runs Morriston, Singleton and Neath Port Talbot hospitals for around 390,000 people. Endoscopy, histology and ADHD and ASD assessment services have been insourced or outsourced this way. Maintenance of the Mosaiq oncology system was awarded through an NHS Supply Chain framework.

Recent notices declare an intent to award under framework agreements without a further competition.

Over the past 5 years, most of Swansea Bay University Health Board's contract awards have been in repair and maintenance, medical equipment and pharmaceuticals and health and social work.

Decision makers

Connect with the people behind this procurement.

Job title	Phone number	Work email
Head of Procurement	+44 •••• ••••••	••••••••@swansea-bay-university-health-board.gov
Commercial Director	+44 •••• ••••••	••••••••@swansea-bay-university-health-board.gov
Procurement Manager	+44 •••• ••••••	••••••••@swansea-bay-university-health-board.gov
Category Lead	+44 •••• ••••••	••••••••@swansea-bay-university-health-board.gov
Senior Buyer	+44 •••• ••••••	••••••••@swansea-bay-university-health-board.gov
Contracts Manager	+44 •••• ••••••	••••••••@swansea-bay-university-health-board.gov