Reactive & Void Maintenance Services - Joint Procurement

Tender description

Joint procurement by Forth Housing Association Ltd and Ochil View Housing Association Ltd for the provision of comprehensive reactive repairs and void maintenance services across their respective housing stock. The service includes routine, urgent and emergency reactive repairs, void property works, 24 hour emergency cover, customer communication, access management, contract management and performance reporting. The procurement was conducted as a mini competition under the LHC Procurement Group Repairs and Maintenance Dynamic Purchasing System. Separate call-off contracts have been awarded by each Association to Consilium Contracting Services Ltd. Lot 1: Forth Housing Association Ltd and Ochil View Housing Association Ltd jointly procured a comprehensive multi-trade reactive repairs and void maintenance service for properties owned or managed by the Associations. The contract covers routine, urgent and emergency reactive repairs, void property works, 24 hour, 7 day per week, 365 day per year emergency cover, appointment scheduling, repair diagnosis, operative allocation, customer communication, access management, contract management, performance monitoring and management information reporting. Works to gas appliances, gas pipework, gas systems and gas safety certification are excluded. The opportunity was conducted as a further competition under the LHC Procurement Group (LHCPG) Repairs and Maintenance Dynamic Purchasing System (RMDPS) and was issued and managed electronically through Public Contracts Scotland Quick Quote portal. The procurement used a common tendering, evaluation and pricing process. Quality represented 40 percent of the overall evaluation and price represented 60 percent. Following completion of the evaluation process, separate call-off contracts were awarded by Forth Housing Association Ltd and Ochil View Housing Association Ltd to Consilium Contracting Services Ltd. Each Association will manage its own contract, budget, operational requirements and contract management responsibilities. Each contract has an initial term of three years with the option for the relevant Association to extend its contract by up to two further periods of 12 months, subject to satisfactory performance and continued operational requirements. The estimated total procurement value is approximately GBP 15 million excluding VAT over the full potential five-year period. This estimate covers both Associations, the optional extension periods and potential participation by Rural Stirling Housing Association which was also built into the procurement.. Joint further competition under the LHC Repairs and Maintenance DPS, managed through PCS Quick Quote by SPA for Forth and OVHA. Each Association awarded a separate contract to Consilium. The estimated joint value covers both contracts, extensions and potential future RSHA participation. It is not guaranteed expenditure or volume.