Event Management tool

Tender description

UK Sport requires an event management platform to support the planning, delivery and evaluation of complex learning and development events, including PLx and wider organisational learning activity. The requirement is for a licence to use EventsAir as an end-to-end event management tool covering delegate registration, event websites, automated communications, agendas, speaker and workshop management, attendee engagement, check-in, reporting and post-event evaluation. The tool will reduce reliance on multiple manual systems, spreadsheets and disconnected processes, creating a more controlled, efficient and scalable operating model for events. The expected outputs are: a configured EventsAir platform for UK Sport and UKSI event delivery; improved delegate registration and communications; a more professional and consistent attendee experience; stronger reporting and evaluation data; reduced administrative time; better control of event information, dietary/access requirements and attendee data; and a reusable event delivery model that can be applied across future events. These outcomes support organisational priorities by improving efficiency, strengthening governance, supporting better use of data, and enabling Learning and Development to deliver high-quality learning experiences at scale. In particular, the tool supports the ambition to supercharge the business by modernising core event processes, reducing manual work, improving reliability and freeing staff capacity to focus on higher-value design, stakeholder engagement and event impact. ## Contract award Title: EventsAir event management platform licence