Sight testing and dispensing of spectacles to CYP with Special Educational Needs and Disabilities in Special Educational Settings in the West Midlands (6 Lots)

Tender description

NHS Arden and Greater East Midlands Commissioning Support Unit (AGCSU) are inviting suitably qualified and experienced providers to deliver Sight testing and dispensing of spectacles to Children and Young People (CYP) with Special Educational Needs and Disabilities (SEND) in Special Educational Settings (SES) within the West Midlands on on behalf of Six (6) Integrated Care Boards (ICBs) across the West Midlands region as listed in section I.1 (who are referred to as the Commissioner(s).<br/><br/>Details of the 6 lots and respective Integrated Care System (ICB) and Contracting Authority across the West Midlands are as follows;<br/><br/>Lot 1 - Birmingham and Solihull ICB<br/><br/>Lot 2 - Black Country ICB<br/><br/>Lot 3 - Coventry and Warwickshire ICB<br/><br/>Lot 4 - Herefordshire and Worcestershire ICB<br/><br/>Lot 5 - Shropshire ,Telford and Wrekin ICB<br/><br/>Lot 6 - Staffordshire and Stoke-on-Trent ICB<br/><br/>The NHS Long Term Plan (2019) set out a commitment to provide sight tests for Children and Young People (CYP) with learning disabilities and autism in residential Special Educational Settings (SES). <br/><br/>While the NHS Long Term Plan commitment related specifically to CYP in residential SES, NHS England – in conjunction with the Department for Health and Social Care (DHSC) – announced on 19 June 2023 that the Sight Testing Service will be extended to day schools. <br/><br/>This Service shall support the statutory duties placed on health commissioners under the Children and Families Act 2014 and the SEND Code of Practice (0–25 years), including the identification of visual needs contributing to Education, Health and Care Plans (EHCPs). <br/><br/>The Commissioner(s) are each looking for Provider(s) to conduct Sight Tests with CYP within SES premises, delivered by a clinical and non-clinical workforce who have been fully trained to work with this cohort of Patients. <br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years (total maximum contract duration 9 years).<br/><br/>A separate General Ophthalmic Additional Services Model Contract - Special Educational Settings will be established with the preferred provider for each Lot. Lot 1: C. Lot 1 - Birmingham and Solihull Approximately 53 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 5,682.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years (total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £482, 970 (£4, 346, 730 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system (Atamis) for this procurement exercise.<br/><br/>You can register your interest for this procurement exercise using the Atamis Health Family Supplier Portal via the 'Find Opportunities' page:<br/><br/>https://health-family-contract-search.secure.force.com/?searchtype=Projects<br/><br/>You can search for the opportunity using the following: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Further information and the Competitive Process documentation can be accessed via Atamis once you have registered your interest in the opportunity and are located in the documents area within the opportunity.<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026. Lot 2: D. Lot 2 - Black Country Approximately 45 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 3, 777.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £321, 045 (£2, 889, 405 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>https://health-family-contract-search.secure.force.com/?searchtype=Projects<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026. Lot 3: E. Lot 3 - Coventry and Warwickshire Approximately 32 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 2, 914.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £247, 690 (£2, 229, 210 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>https://health-family-contract-search.secure.force.com/?searchtype=Projects<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026. Lot 4: F. Lot 4 - Herefordshire and Worcestershire Approximately 36 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 2, 395.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £203, 575 (£1, 832, 175 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>https://health-family-contract-search.secure.force.com/?searchtype=Projects<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026. Lot 5: G. Lot 5 - Shropshire, Telford and Wrekin Approximately 33 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 1, 753.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £149, 005 (£1, 341, 045 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>https://health-family-contract-search.secure.force.com/?searchtype=Projects<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026. Lot 6: H. Lot 6 - Staffordshire and Stoke-on-Trent Approximately 67 Special Educational Settings, providing services with a target number of Children and Young People (CYP) of 4,726.<br/><br/>The contract duration for each individual lot is for a period of 5 years with the Commissioner having the option to extend the Contract for a period or periods of up to a further 4 years(total maximum contract duration 9 years).<br/><br/>The contract will have an estimated annual value of £401, 710 (£3, 615, 390 over the lifetime of the contract including extensions). Additional information: This is a Provider Selection Regime(PSR) Contract Notice. The awarding of this contract is subject to the HealthCare Services (Provider Selection Regime) Regulations 2023. For the avoidance of doubt, the provisions of the Procurement Act Regulations 2023 do not apply to this award.<br/><br/>The Contracting Authority will be using an eTendering system for this procurement exercise.<br/><br/>Further information and the Competitive Process documentation can be found via the' Live Opportunities' list on the e-tendering system at the following link:<br/><br/>https://health-family-contract-search.secure.force.com/?searchtype=Projects<br/><br/>You can also register your interest via this page. You can search for the opportunity by entering the following contract reference: C452187 - COMP: Sight Tests & Spectacle Dispensing to CYP in Special Educational Settings<br/><br/>Neither the publication of this notice nor the employment of any particular terminology nor any other indication shall be taken to mean that the Contracting Authority intends to hold itself bound by any of the Regulations.<br/><br/>The deadline for Stage 1 submissions is 10.00am on Monday 27th July 2026.