Contract Management System
Details
- Supplier(s)
- OneAdvanced Limited
- Value
- £69,572
- Duration
- 3 years
- Topic
- IT services: consulting, software development, Internet and support
- Published
- 22 December 2025
- Source
- uk:find_a_tender
Tender description
*This notice is for information only as the contract has been awarded* West Kent Housing Association is seeking a supply partner for the provision of a contract management system: Providing a central repository for all supplier contracts, in a consistent format, with straightforward access by contract owners and automated alerts for renewals, performance reviews and termination notice periods. Digitising contract details capture and processing using an AI-powered OCR tool that extracts and registers data directly into the contract management system. Improving data accuracy and reducing manual entry, which minimises errors and frees up staff time for higher-value tasks. Enhancing financial visibility and control, enabling better decision-making and compliance with audit and regulatory requirements. Supporting strategic goals such as operational excellence, digital transformation, and cost efficiency. Enabling the procurement function to support the wider business more effectively and efficiently. ## Contract award
Timeline
- Completed: Award published22 December 2025Current notice
- Completed: Award date22 December 2025
- Next: Contract expiry date31 December 2028in 2 years
About the buyer
West Kent Housing Association is a social housing provider based in Sevenoaks, with homes in towns and villages across Kent. Suppliers contact its tenders team by email. West Kent has used the Procurement for Housing Business Solutions framework to call off an office supplies contract. Suppliers bidding for large long-term contracts are asked what they can do to support residents and communities. West Kent is part of the Thriving Communities Consortium, which is led by Places for People.
Over the past 5 years, most of West Kent Housing Association's contract awards have been in architectural and engineering services, construction work and waste, cleaning and environmental services.
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@west-kent-housing-association.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@west-kent-housing-association.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@west-kent-housing-association.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@west-kent-housing-association.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@west-kent-housing-association.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@west-kent-housing-association.gov |
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