Payroll System

Tender description

Royal Berkshire Fire Authority (RBFA) has a requirement for a payroll system after its current provider IRIS gave notice that they will no longer be able to process the payroll administration. It was agreed that the final processing date would be 31 March 2026. This contract is for the provision of payroll services to Royal Berkshire Fire and Rescue Service (RBFRS). The objectives of this contract award are: • to calculate and pay salaries, wages, expenses and allowances to staff accurately and promptly. • to make and account for all deductions required by law or as agreed. • to ascertain, record and make available all the pay and personal information which is normally and properly available because of the work necessary to calculate gross pay, deductions, allowances and net pay. The contractor must provide appropriate project management resource and support to ensure the payroll service provision is in place a go live date of April 2026. RBFRS expects at least two months of parallel running of the payroll with both the old and new contractor, prior to full transition in April 2026. The pay and conditions of services for all RBFRS staff fall into the following three categories: 1. The Grey Book - covering national pay and conditions for operational and control staff of local authority fire and rescue services 2. The Green Book - covering national pay and conditions for local authority employees 3. The Gold Book - covering national pay and conditions for brigade managers of fire and rescue services RBFRS employees must be paid on the last working day of each calendar month. Each financial year, the contractor is expected to supply RBFRS with an annual schedule of the latest dates by which information concerning changes in the pay of individuals must be submitted to guarantee implementation of those changes into the next payroll run. The Authority used G-Cloud 14 to award the contract.