Closed tender

PROC 25-2902 Back-Office Solution for the Police Scotland EV Charging Infrastructure

Details

Value
£836,000
Topic
Electricity
Published
10 December 2025
Submission
16 January 2026

Tender description

Police Scotland currently have in place back-office services with two separate Suppliers, due to expire within the next 12 months. Police Scotland require a single Supplier to migrate all chargers from existing Contract to a new single Contract. Police Scotland require a Supplier to provide a Single Back-Office Solution for the Police Scotland EV Charging Infrastructure; this will involve transitioning groups of chargers from these current solutions as well as adding any newly installed chargers added to the Estate during the Contract term, placed immediately on to this new Contract. Lot 1: Police Scotland currently have in place back-office services with two separate Suppliers, due to expire within the next 12 months. Police Scotland require a single Supplier to migrate all chargers from existing Contracts to a new single Contract. Police Scotland require a Supplier to provide a Single Back-Office Solution for the Police Scotland EV Charging Infrastructure; this will involve transitioning groups of chargers from these current solutions as well as adding any newly installed chargers added to the Estate during the Contract term, placed immediately on to this new Contract. The Back Office functionality must provide a solution to manage the Authority’s electric vehicle charging infrastructure to allow control, visibility and development of the back-office solution. Software supplied must be able to provide data in-line with a standard back office system as well as allow utilisation of data as detailed within the Back Office section above. Software must provide charge point management software. Including live monitoring of charge point network, including charge sessions, access controls, management of tariffs and payments, maintenance and reporting. Further information can be found within the Schedule of Requirements within the ITT document.

Timeline

  1. Completed: Tender published10 December 2025
    Current notice
  2. Completed: Submission date16 January 2026

About the buyer

Scottish Police Authority is the national policing body for Scotland, a blue light authority that is the contracting authority for itself and Police Scotland. Police Scotland carries out the day-to-day procurement function on the Authority's behalf. Contracts above the national thresholds for goods, services and works are advertised on Public Contracts Scotland. A Procurement Strategy is published every three years under the Procurement Reform (Scotland) Act 2014, with an annual report alongside it. The Resources Committee gives the Board oversight of contracts and capital investment plans. Further guidance sits on Police Scotland's own procurement pages.

The top 10 blue light buyers spent a collective £2.2bn between FY2021 and FY2025.

Over the past 5 years, most of the Scottish Police Authority's contract awards have been in transport equipment, architectural and engineering services and IT services.

Relevant CPV codes

  • 09310000 · Electricity
  • 31158000 · Chargers
  • 31610000 · Electrical equipment for engines and vehicles
  • 31680000 · Electrical supplies and accessories
  • 34144900 · Electric vehicles
  • 48444100 · Billing system
  • 50324100 · System maintenance services
  • 65300000 · Electricity distribution and related services
  • 71314200 · Energy-management services
  • 72260000 · Software-related services
  • 72267100 · Maintenance of information technology software
  • 75100000 · Administration services

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Decision makers

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