Health and Safety Management System
Details
- Buyer
- West Lothian Council
- Supplier(s)
- Sphera Solutions UK Ltd
- Value
- £106,765.2
- Topic
- IT services: consulting, software development, Internet and support
- Published
- 10 December 2025
Tender description
Renewal of SaaS subscription for Health and Safety Management System. Lot 1: The Council is seeking to renew its Health and Safety Management SaaS subscription with the incumbent supplier. This renewal will ensure continued access to an online health and safety management system that meets the Council’s needs and enables employees and managers to input, manage, source, and store information across all services. The Council have been using the system since 2016, in partnership with East and MidLothian Councils.. There was no Price/Quality Split as this procurement relates to a direct award approved by West Lothian Council Executive on 11 November 2025.
Timeline
- Completed: Award date20 November 2025
- Completed: Award published10 December 2025Current notice
About the buyer
West Lothian Council is the local authority for West Lothian, based at the Civic Centre in Livingston. Contract opportunities are advertised on Public Contracts Scotland, the Scottish Government's procurement portal. A dedicated Corporate Procurement Unit within the council handles supplier enquiries and offers procurement guidance. Collaborative and electronic procurement routes are used alongside conventional tendering for day-to-day buying. A Contract and Supplier Management Framework tracks contracts and supplier performance through the procurement lifecycle. The council takes part in the Supplier Development Programme, offering meet-the-buyer events for businesses across Scotland.
UK local government drives £140bn in annual procurement, led by social protection (£66.6bn) and education (£57.1bn).
Over the past 5 years, most of West Lothian Council's contract awards have been in waste, cleaning and environmental services, construction work and transport equipment.
Relevant CPV codes
- 72000000 · IT services: consulting, software development, Internet and support
- 72222300 · Information technology services
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@west-lothian-council.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@west-lothian-council.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@west-lothian-council.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@west-lothian-council.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@west-lothian-council.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@west-lothian-council.gov |
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