Research Grants Management System
Details
- Buyer
- Aston University
- Value
- £596,000
- Topic
- Software-related services
- Published
- 19 November 2025
- Submission
- 19 December 2025
- Source
- uk:find_a_tender
Tender description
The University currently uses Unit 4 Agresso Research Costing and Pricing (ARCP) as its research grant management system and costing tool. It provides valuable data and reports as part of Aston's pre- and post-award grants processes and houses the approvals process via an automated system in Agresso. The tool also functions as a storage facility for application and award paperwork, tax liabilities and due diligence. All research reporting using PowerBI is underpinned by data held in ARCP. Due to Unit 4 issuing an end-of-life announcement, ARCP will no longer be supported or maintained from 31st December 2026. Without a timely viable alternative, there is a significant risk that the university would not be compliant with Cyber Essentials and critical business activities would grind to a halt. The ARCP system is used by Research and Enterprise and Research Finance, and provides information for the Finance Director, College Deans, and Vice Chancellor. Given the end-of life announcement for ARCP, the teams want to use this opportunity to find a solution that can deliver improved automation, collaboration and reporting across the teams involved in pre-award and post-award research funding enhancing strategic operations
Timeline
- Completed: Tender published19 November 2025Current notice
- Completed: Submission date19 December 2025
About the buyer
Aston University is a higher education provider in Birmingham, and buys through a dedicated Procurement Team. Tender opportunities are advertised on ProContract, the university's e-tendering system, where suppliers register free to respond. Larger contracts also appear on Find a Tender Service, with Contracts Finder used for smaller notices. Low-value construction work can be sourced through Constructionline. Much of this procurement flows through frameworks including SUPC, TUCO, ESPO and the Crown Commercial Service. The Procurement Team also maintains a Contracts Register of awarded tenders and framework agreements. All procurement follows financial regulations and University policy.
Education procurement reached £47.4bn in 2024/25, the fourth-largest public sector budget.
Over the past 5 years, most of Aston University's contract awards have been in laboratory and precision equipment, construction work and software and information systems.
Relevant CPV codes
- 72260000 · Software-related services
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@aston-university.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@aston-university.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@aston-university.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@aston-university.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@aston-university.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@aston-university.gov |
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