Closed tender

Fire Alarms & Associated Services - General and Reactive Maintenance, and Planned Works

Details

Value
£10,000,000
Topic
Fire-alarm systems
Published
6 October 2025
Submission
6 November 2025

Tender description

The University of Edinburgh has appointed two suppliers to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works, which would ensure the University is meeting its obligations throughout the estate. This contract is split into 2 lots as follows, with one supplier appointed per lot. Lot 1 - Central & Accommodation Area Lot 2 - Science & Engineering, and Medical & Veterinary Areas The initial contract term is 3 years from 2nd June 2026 and running to 1st June 2029. The University has the option to extend for two additional periods of 1-year each, potentially taking the contract through to 1st June 2031 if all extensions are applied. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process). Lot 1: Central & Accommodation Area The University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 1: Central & Accommodation Area. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process). Lot 2: Science & Engineering, and Meds & Vets Areas The University of Edinburgh has appointed a single supplier to provide general & reactive maintenance of fire alarms and associated services, and planned fire alarm works for Lot 2: Science & Engineering, and Medical & Veterinary Areas. The Contract has been awarded following an openly advertised Restricted Procedure (two-stage tender process).

Timeline

  1. Completed: Tender published6 October 2025
    Current notice
  2. Completed: Submission date6 November 2025

About the buyer

University of Edinburgh buys as a higher education institution, through its own Procurement function. Larger tenders are advertised on Public Contract Scotland, via the PCS-T e-tendering platform. Suppliers must register separately on both systems before bidding. Much of this procurement flows through framework agreements with APUC, Scotland Excel and the Crown Commercial Service. Prior information notices invite market engagement from suppliers ahead of larger tenders. The Strategic Procurement team leads regulated sourcing, while Operational Procurement manages day-to-day purchase orders. A Procurement Support team handles reporting, data analysis and training across the function.

Education procurement reached £47.4bn in 2024/25, the fourth-largest public sector budget.

Over the past 5 years, most of University of Edinburgh's contract awards have been in laboratory and precision equipment, medical equipment and pharmaceuticals and software and information systems.

Relevant CPV codes

  • 31625200 · Fire-alarm systems
  • 45312100 · Fire-alarm system installation work
  • 50000000 · Repair and maintenance services

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