Awarded contract

Planned & Reactive Maintenance, Inspection, Testing & Certification of Catering & Refrigeration Equipment

Details

Value
£134,694
Duration
2 years
Topic
Repair and maintenance services of electrical and mechanical building installations
Published
19 September 2025

Tender description

Rooftop Housing Association Limited have awarded a contract to Swift Maintenance Services (1973) Limited to provide annual services for planned and reactive maintenance, inspection, testing, condition reporting and certification of commercial catering and refrigeration equipment. The total committed contract value per annum for the provision of services under this contract is £3,673.50 for PPM. Reactive call outs estimated at an annual value of £30,000 (incl. VAT) are chargeable at pre-agreed rates and are not subject to a committed contractual spend. This contract does not cover breakdowns between services due to failure of any component of the equipment serviced and such breakdowns and all materials and spare parts fitted will be extra to the contract. Contract was procured via a Request for Quotes -tenders requested via email from a closed group of local, pre-selected suppliers. Contract period is two years and allows for the option to extend the contract for a further period of two years, subject to satisfactory performance by the supplier, at the sole discretion of Rooftop Housing Association. If you have any questions regarding this award, please email procurement@rooftopgroup.org ## Contract award

Timeline

  1. Completed: Award published19 September 2025
    Current notice
  2. Completed: Award date19 September 2025
  3. Next: Contract expiry date31 August 2027in 10 months

About the buyer

Rooftop Housing Group Ltd is a local housing association that manages 7,000 homes in South Worcestershire and North Gloucestershire. A ten-year asset management contract began on 1 July 2026. That contract covers responsive repairs, void refurbishment, planned works, gas maintenance and electrical maintenance. Mears Group is its long-term repairs and maintenance partner.

At least five suppliers were to be invited to tender for it.

Over the past 5 years, most of Rooftop Housing Group Ltd's contract awards have been in construction work, agricultural and horticultural services and software and information systems.

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Decision makers

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