Records Information Management, Digital Solutions and Associated Services 2
Details
- Value
- £500,000,000
- Topic
- Software package and information systems
- Published
- 22 August 2025
- Submission
- 3 November 2025
- Source
- uk:find_a_tender
Tender description
This framework is for the provision of records information management, and digital solutions, covering a wide range of services, including: ● storage ● scanning (on demand and bulk) ● shredding, destruction and disposal ● digital workflow solutions ● hybrid mail, inbound and outbound mail and data entry services ● cloud based hosting (SaaS)solution ● 3rd party interim technical resources ● specialist records management services supporting Public Records Act (cataloging, listing, appraisal and selection, sensitivity review and record preparation services) ● NHS Preparation of Patient Record Preparation services The original Procurement identifier (OCID) of ocds-h6vhtk-0503c8 was published within the UK4 Tender notice on 22 August 2025 and this was replaced on 8 October 2025 with the following Procurement identifier (OCID) ocds-h6vhtk-05aa81
Timeline
- Completed: Tender published22 August 2025Current notice
- Completed: Submission date3 November 2025
About the buyer
The Government Commercial Agency (CCS) is the UK's central buying body, renamed from the Crown Commercial Service in April 2026. As CCS, it ran national buying agreements for public and non-profit bodies across the UK. Government departments and local authorities drew on it as a shared procurement route. Buyers reached suppliers through frameworks, dynamic purchasing systems, dynamic markets and catalogues. Framework places were advertised on Find a Tender, Contracts Finder and its agreements page. Registration ran through an eSourcing portal, a selection questionnaire and a tender assessment on quality and price. Suppliers paid a commission on sales rather than a fee to join.
Procurement spend from central entities makes up 66% of overall UK public spend.
Over the past 5 years, most of CCS's contract awards have been in business services, IT services and software and information systems.
Relevant CPV codes
- 48000000 · Software package and information systems
- 48311000 · Document management software package
- 48613000 · Electronic data management (EDM)
- 63120000 · Storage and warehousing services
- 63121000 · Storage and retrieval services
- 64216200 · Electronic information services
- 72212780 · System, storage and content management software development services
- 72220000 · Systems and technical consultancy services
- 72312000 · Data entry services
- 72312100 · Data preparation services
- 72312200 · Optical character recognition services
- 72313000 · Data capture services
- 72512000 · Document management services
- 79131000 · Documentation services
- 79212000 · Auditing services
- 79212200 · Internal audit services
- 79311000 · Survey services
- 79311200 · Survey conduction services
- 79410000 · Business and management consultancy services
- 79995100 · Archiving services
- 79995200 · Cataloguing services
- 79996100 · Records management
- 79999100 · Scanning services
- 92512000 · Archive services
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@crown-commercial-service.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@crown-commercial-service.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@crown-commercial-service.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@crown-commercial-service.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@crown-commercial-service.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@crown-commercial-service.gov |
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