Collection, Scanning, Digitisation and Secure Destruction of Confidential HR and Occupational Health
Details
- Supplier(s)
- On Site Scanning Ltd
- Value
- 36,703
- Topic
- Scanners
- Published
- 25 July 2025
- Source
- uk:sell2wales
Tender description
Mid and West Wales Fire and Rescue Authority is seeking quotations from suppliers for the collection, scanning, digitisation and secure destruction of confidential HR and Occupational Health filing records. The Service has progressed towards electronic Human Resources (HR) and occupational health files for employees, however physical files are still stored within the HR Department. The Service has decided to digitise the existing physical files for employees enabling easier access to these records. The physical files will then need to be securely destroyed, and a certificate of destruction provided. The contract term will be for the duration of the project, as per the project timescales provided in your response.
Timeline
- Completed: Award date15 July 2025
- Completed: Award published25 July 2025Current notice
About the buyer
Mid and West Wales Fire and Rescue Authority operates across six Welsh counties through Southern, Western and Northern divisions. Day-to-day purchasing is devolved to budget managers within departments. Collaborative contracts are shared with emergency services and public sector bodies. Joint tenders have been run with the South Wales and North Wales fire and rescue services. Wellbeing of Future Generations Act criteria feature in its purchasing approach.
Over the past 5 years, most of Mid and West Wales Fire and Rescue Authority's contract awards have been in construction work, transport equipment and construction materials.
Decision makers
Connect with the people behind this procurement.
| Contact name | Job title | Phone number | Work email |
|---|---|---|---|
| Head of Procurement | +44 •••• •••••• | ••••••••@mid-and-west-wales-fire-and-rescue-authority.gov | |
| Commercial Director | +44 •••• •••••• | ••••••••@mid-and-west-wales-fire-and-rescue-authority.gov | |
| Procurement Manager | +44 •••• •••••• | ••••••••@mid-and-west-wales-fire-and-rescue-authority.gov | |
| Category Lead | +44 •••• •••••• | ••••••••@mid-and-west-wales-fire-and-rescue-authority.gov | |
| Senior Buyer | +44 •••• •••••• | ••••••••@mid-and-west-wales-fire-and-rescue-authority.gov | |
| Contracts Manager | +44 •••• •••••• | ••••••••@mid-and-west-wales-fire-and-rescue-authority.gov |
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