Reactive and planned maintenance for Building Fabric, M&E and associated services and Capital Works for Dorset Council

Tender description

Dorset Council are intending to appoint a number of contractors per Lot to deliver reactive and planned maintenance for M&E, Building Fabric and associated services within the Dorset Council Region. It is likely contractors will be allocated a proportion of the overall region per Lot. This work will cover the following Dorset Council assets: • Housing, including a mix of self-contained units and hostels, mostly used for temporary accommodation. • Council Assets including operational buildings from which the council delivers a service (for example, libraries, family hubs, depots, residential children's and adults homes, day centres, offices etc) and commercial / community buildings which the council leases out and has some repairing obligations (for example farms, hotels and guesthouses, industrial units, community buildings etc). *Subject to change post economic analysis* - The Region will be split as follows: East Dorset, and West Dorset. Lot 1 is M&E which consists of: • CCTV • Drainage • Electrical • Plumbing • Mechanical • Locks • Emergency Lighting • HVAC • Sprinkler Systems • PAT testing Lot 2 is Building Fabric Maintenance which consists of: • Fabric Repairs • Roofing • Glazing • Fire Doors Lot 3 is Specialist includes (but is not limited to): • Fire Testing • Security • Lightning Protection • Alarms • Lifts • Automatic Openings • Fall Protection • Call Bells • Asbestos works Dorset Council are looking to achieve the following key objectives: o A repeatable and effective process o An effective service with a timely emergency response o Value for money and appropriate costs o Appropriate coverage across the council areas o Coverage over all asset types o Improved performance and quality management through KPIs o A Life Cycle approach The contractors will be procured and subsequently able to appoint sub-contractors. Dorset Council would like to see direct investment into the local supply chain but are also open to looking elsewhere for appropriate contractors. The main focus is that the works are completed by a contractor who is best suited and meets the key objectives. Any arrangements are proposed to be in place by the 12th January 2026; and will last for a proposed initial period of 4 years. Dorset Council are also considering appointing a number of contractors to deliver capital works and associated services within the Dorset Council Region. Examples of the type of works are: • Repairs and Maintenance • Mechanical and Electrical • Building Fabric Maintenance • Specialist works (e.g. Fire Alarms) • Refurbishment works • New builds • Extensions • Demolitions Dorset Council are looking to achieve the following key objectives: o A repeatable and effective process o An effective service with a timely emergency response o Value for money and appropriate costs o Appropriate coverage across the council areas o Coverage over all asset types o Improved performance and quality management through KPIs o A Life Cycle approach The contractors will be procured and subsequently able to appoint sub-contractors. Dorset Council would like to see direct investment into the local supply chain but are also open to looking elsewhere for appropriate contractors. The main focus is that the works are completed by a contractor who is best suited and meets the key objectives. Any arrangement is proposed to commence on the 12th January 2026; and will last for a proposed initial period of 4 years. A pre-market engagement event is planned. The event will take place on the 9th July 2025, the event will be held in-Person at The Sleeping Bear Hotel, 32 High West St, Dorchester DT1 1UP and will also be available to attend online. The event will be held between 10:00-12:00 In-person attendance will be allocated on a first come, first served basis. This engagement event will cover both the proposed procurement for the Repairs and Maintenance contracts and any possible procurement of capital works. Prior to attendance at the engagement event, registration will be through Eventbrite and will require the answer to some simple pre-engagement questions. Tickets can also be acquired via this EventBrite link: https://www.eventbrite.co.uk/e/dorset-council-market-engagement-event-rm-capital-works-tickets-1396848685019?aff=ebdsshcopyurl&utm-source=cp&utm-term=listing&utm-campaign=social&utm-medium=discovery&utm-content=attendeeshare. A ticket should be purchased for each delegate who will be attending if attending in person. We envisage that the market engagement will feed into the requirements and as such, we reserve the right to alter any of the above information for the benefit of both Dorset Council and the market. Keywords: works, maintenance, R&M, construction, buildings, repairs