Procurement Services Operational/Indirects

Tender description

This contract covers interim procurement services provision for operational procurement services (P2P) and Indirects procurement services - a single team. Operational Procurement (P2P): • Assess current procurement processes and provide recommendations for improvement. • Requisition management: from initial request to purchase order creation (on COUPA then moving to Ivalua and Workday). Review and validate requisitions for accuracy, completeness, and compliance with procurement policies and procedures. Collaborate with the stakeholders to clarify requirements, resolve issues, and ensure timely procurement cycle completion. • Stakeholder and supplier engagement: Identify and evaluate potential suppliers for IT and indirect goods and services. Refer to the existing NESO frameworks and contracts. Provide guidance, documentation, and templates to the stakeholders. • Manage bid and buy for IT and indirect categories. • Manage the end-to-end procurement process, including requisition, sourcing, contracting, and purchase order management. • Ensure compliance with procurement policies and procedures. • Maintain standard operating procedures (SOPs) for operational procurement, including requisitioning, sourcing, evaluation, and contract management. Update existing SOPs (P2P) as the process evolves. • Ensure SOPs align with industry best practices, organisational policies, and NESO's compliance requirements. Secure sign-off of the documented SOPs from the governance assigned. • Collaborate with the NESO Procurement and P2P teams on the SOPs to ensure consistent and efficient end-to-end procurement practice. Strategic Sourcing Capability - Indirects: • Conduct market analysis and supplier research to identify potential suppliers. • Develop and execute sourcing strategies for indirect procurement categories. • Create and implement sourcing strategies for each requisition. • Manage supplier selection, negotiation, and contracting processes. • Negotiate contracts and establish agreements that provide value and mitigate risk. • Develop and maintain obligations, including any rebates and discounts accrued and offered by the suppliers. • Identify and evaluate potential suppliers, ensuring alignment with business needs and strategic goals. • Develop and maintain a robust supplier base for each category and lead sourcing activities for new frameworks Lot 1: This procurement and contract covers interim procurement services provision for operational procurement services (P2P) and Indirects procurement services - a single team. Operational Procurement (P2P): • Assess current procurement processes and provide recommendations for improvement. • Requisition management: from initial request to purchase order creation (on COUPA then moving to Ivalua and Workday). Review and validate requisitions for accuracy, completeness, and compliance with procurement policies and procedures. Collaborate with the stakeholders to clarify requirements, resolve issues, and ensure timely procurement cycle completion. • Stakeholder and supplier engagement: Identify and evaluate potential suppliers for IT and indirect goods and services. Refer to the existing NESO frameworks and contracts. Provide guidance, documentation, and templates to the stakeholders. • Manage bid and buy for IT and indirect categories. • Manage the end-to-end procurement process, including requisition, sourcing, contracting, and purchase order management. • Ensure compliance with procurement policies and procedures. • Maintain standard operating procedures (SOPs) for operational procurement, including requisitioning, sourcing, evaluation, and contract management. Update existing SOPs (P2P) as the process evolves. • Ensure SOPs align with industry best practices, organisational policies, and NESO's compliance requirements. Secure sign-off of the documented SOPs from the governance assigned. • Collaborate with the NESO Procurement and P2P teams on the SOPs to ensure consistent and efficient end-to-end procurement practice. Strategic Sourcing Capability - Indirects: • Conduct market analysis and supplier research to identify potential suppliers. • Develop and execute sourcing strategies for indirect procurement categories. • Create and implement sourcing strategies for each requisition. • Manage supplier selection, negotiation, and contracting processes. • Negotiate contracts and establish agreements that provide value and mitigate risk. • Develop and maintain obligations, including any rebates and discounts accrued and offered by the suppliers. • Identify and evaluate potential suppliers, ensuring alignment with business needs and strategic goals. • Develop and maintain a robust supplier base for each category and lead sourcing activities for new frameworks Additional information: This contract is being put in place as an interim measure to ensure that NESO have in place a competent procurement team to manage essential business as usual across the operational and Indirects procurement function. This is contract is vital to the safe, effective and efficient operation of the national electricity network, causing NESO substantial inconvenience. This will give NESO sufficient time to incorporate all services in a single contract with a single supplier (Operational Sourcing, Indirects and DD&T) under the Procurement Act 2023 (PA2023).