Closed tender

Committee Management System

Details

Buyer: Bournemouth Christchurch and Poole Council
Topic: Planning systems
Published: 28 May 2025
Submission: 17 July 2025
Source: uk:procontracts

Tender description

Bournemouth, Christchurch and Poole (BCP) Council’s Democratic Services require a system for the management of Councillor information, the drafting of reports, the recording of decisions, the scheduling of meetings, and the publication of meeting agendas, minutes and various legislative documents. The system must be a modern, secure, accessible, cloud-based solution. The system must be capable of applying BCP corporate branding and including working links to other BCP platforms, such as the public website. The anticipated start date of the contract is September 2025. The contract will be for 2.5 years (30 months) with an option to extend annually for a further 2 years (2.5 including 6 months for implementation +1+1). Therefore, if all extensions were taken, the full length of the contract would be for 4.5 years (54 months). Keywords: Meetings, Committee

Timeline

Completed: Tender published28 May 2025
Current notice
Completed: Submission date17 July 2025

About the buyer

Bournemouth Christchurch and Poole Council is a local authority that buys through its Procurement and Contract Management Service, a team of 24 procurement and contract management professionals. Every openly advertised opportunity is published on Find a Tender. Bids are invited through ProContract, where suppliers register to receive notifications and express interest. The team runs a category management approach that gives a cross-council view of every spend area. A searchable contracts register lists awarded contracts, frameworks, concessions and dynamic purchasing systems. Goods, services and works are bought either by invitation to quote or by competitive tender.

UK local government drives £140bn in annual procurement, led by social protection (£66.6bn) and education (£57.1bn).

Over the past 5 years, most of Bournemouth Christchurch and Poole Council's contract awards have been in health and social work, IT services and transport equipment.

Relevant CPV codes

30196000 · Planning systems
30196100 · Meeting planners
48000000 · Software package and information systems

Decision makers

Connect with the people behind this procurement.

Job title	Phone number	Work email
Head of Procurement	+44 •••• ••••••	••••••••@bournemouth-christchurch-and-poole-council.gov
Commercial Director	+44 •••• ••••••	••••••••@bournemouth-christchurch-and-poole-council.gov
Procurement Manager	+44 •••• ••••••	••••••••@bournemouth-christchurch-and-poole-council.gov
Category Lead	+44 •••• ••••••	••••••••@bournemouth-christchurch-and-poole-council.gov
Senior Buyer	+44 •••• ••••••	••••••••@bournemouth-christchurch-and-poole-council.gov
Contracts Manager	+44 •••• ••••••	••••••••@bournemouth-christchurch-and-poole-council.gov