Barbican Centre Catering Services

Tender description

This is a concession contract. The estimated post-tender contract value over the initial five (5) years term for Lot 1 and 2 is £46,266, 257, broken down as shown below: Lot 1: £ 21,939,934 Lot 2: £23,326,323 The estimated Lot 3 contract extension value over two (2) years is £1,700,540. Summary of requirements: Lot 1 - Hospitality & Events Food and Beverage delivery only. Catering associated with events including the Barbican internal hospitality breaks down approximately: Day time conference: 70% Events evening/weekend with no associated meeting or conference: 25% Other (discounted including Barbican internal hospitality):5% Lot2 - Level G restaurant and foyer cafes Level G assisted service restaurant attracting a consistent destination customer group made up of staff, local workers and residents and is populated by these users throughout the day for social occasions, meetings and as an outlet for take away service. Level G and -1 café offering a good range of soft drinks, sandwiches, filled breads and snacks. Lot 3 - Level 1 restaurant This lot was withdrawn from the procurement, so we are not going to award the contract. Instead, we will proceed with a 2 years’ extension of the contract with the incumbent (Searcys). Lot 1: Lot 1 - Hospitality & Events Catering associated with events including the Barbican internal hospitality breaks down approximately: Day time conference: 70% Events evening/weekend with no associated meeting or conference: 25% Other (discounted including Barbican internal hospitality):5% Historic data: 23/24 32 Events including 2 x Dinner events 9 Receptions 1 Large scale conference (1800 people) 6 Mid-size conferences (100-250 people) 14 Small conferences (10-99 people) 5615 attendees in total 22/23 28 Events including 3 Dinner events 12 Receptions 1 Large scale conference (1800 people) 3 x Mid-sized conference s (100-250 people) 9 Small conferences (10-99 people) 4470 attendees in total Additional information: Please see FO2: Contract Notice Notice Reference: 2024/S 000-013895 Published 30/04/2024 13:55:08 Lot 2: Lot 2 - Level G Public Restaurant and Foyer Cafes Level G public restaurant: This assisted service restaurant is capable of absorbing high volumes at times of peak demand. It is popular at lunchtime attracting a consistent destination customer group made up of staff, local workers and residents and is populated by these users throughout the day for social occasions, meetings and as an outlet for take away service. At weekends and during school holidays the Barbican Kitchen is the catering outlet most regularly taken up by families visiting the Barbican. Level G café: The café on level G sits at the centre of our ground floor foyer and is the catering outlet with the longest trading hours. We are not wedded to the idea of a branded coffee offer from this coffee point, but do want to ensure that the quality of the coffee range is commensurate with the best of independent coffee shops in the area. A good range of soft drinks, sandwiches, filled breads and snacks should also be available. Level - 1 café: This café opens according to programme operating chiefly around the Hall and Theatre though it does sometimes service Business Events. The range sold should be similar to that from Level G. Lot 3: Lot 3 - Level 1 Public Restaurant The procurement for Lot 3 was withdrawn. Instead we have proceeded with a 2 years' extension of the contract with the incumbent. Additional information: 2 years extension from 1st February 2025 to 31st January 2027.