Expired contract

Electoral Management System and Postal Voting Management System

Details

Buyer: Sheffield City Council
Supplier(s): IDOX SOFTWARE LTD
Value: £144,393.6
Duration: 1 year
Topic: Software package and information systems
Published: 31 January 2024
Source: uk:contracts_finder

Tender description

The Electoral Management System (EMS) and Postal Voting Management System (PVMS) are both used in order to collate and record votes for all of the councils polling activities. Both systems have to be provided by the same supplier due to their interoperability. The decision taken to award this contract for The Electoral Management System (EMS) and Postal Voting Management System (PVMS) was made on 17th January 2024. The contract award was made for the reasons including the provider meeting the essential requirements of the specification; functionality and service provision.

Timeline

Completed: Award published31 January 2024
Current notice
Completed: Award date1 February 2024
Completed: Contract expiry date31 January 2025

About the buyer

Sheffield City Council is a local authority for the city of Sheffield, and runs its own procurement function for contracts across the organisation. Tender opportunities are advertised on YORtender, the council's e-tendering portal shared with local authorities across the Yorkshire and Humber region. Contracts above threshold also appear on Find a Tender, with lower-value opportunities listed on Contracts Finder. Framework agreements let the council call off from appointed suppliers without a fresh advertisement. An evaluation panel scores each bid, and the highest-scoring supplier wins the contract. Contract details are then published in the Contract Register within YORtender.

UK local government drives £140bn in annual procurement, led by social protection (£66.6bn) and education (£57.1bn).

Over the past 5 years, most of Sheffield City Council's contract awards have been in business services, construction work and IT services.

Relevant CPV codes

48000000 · Software package and information systems
48100000 · Industry specific software package

Decision makers

Connect with the people behind this procurement.

Job title	Phone number	Work email
Head of Procurement	+44 •••• ••••••	••••••••@sheffield-city-council.gov
Commercial Director	+44 •••• ••••••	••••••••@sheffield-city-council.gov
Procurement Manager	+44 •••• ••••••	••••••••@sheffield-city-council.gov
Category Lead	+44 •••• ••••••	••••••••@sheffield-city-council.gov
Senior Buyer	+44 •••• ••••••	••••••••@sheffield-city-council.gov
Contracts Manager	+44 •••• ••••••	••••••••@sheffield-city-council.gov