Provision of an abnormal loads managed service

Tender description

An abnormal load is one that cannot legally be carried on a vehicle within the maximum weights and/or dimensions in the Construction and Use Regulations and Road Vehicles (Authorised Weight) Regulations. Legislation requires hauliers to notify the Police of the movement of abnormal loads. The Police and Crime Commissioner for Surrey is looking to identify suppliers able to provide a managed service for abnormal loads. Lot 1: Legislation requires hauliers to notify the Police of the movement of abnormal loads. Operators must notify the Police for each area through which the vehicle will travel with two working days’ notice before movement, if a vehicle and load combination that has any of the following:• A weight of more than 44,000kg• An axle load of more than 10,000kg for a single non-driving axle and 11.500kg for a single driving axle• A width of more than 2.9m• A rigid length of more than 18.65m.All Police forces are required to receive, examine and verify the notifications received by hauliers, to assess the risk of the proposed movement for time/date/route to ensure the safety of other road users and to minimise congestion. If the route is deemed unsuitable, the notification will be rejected and re-notification requested from the haulier. A record of all notifications is saved for easy retrieval as and when required.The Police and Crime Commissioner for Surrey is looking for an abnormal loads managed service to undertake the following, as a minimum:• Receive and scan all emails received from hauliers in relation to abnormal loads notifications relating to the Surrey Police and Sussex Police areas.• Evaluate all requests for movements and determine from the size of the notified load what category the fall into - i.e. non-escort, self-escort or Police escort.• Manage the process for issuing the appropriate response and/or action accordingly -i.e. for a non-escort an auto response to approve the movement; for a self-escort, issue a self-escort permit and record on a spreadsheet in sequential order; and for a police escort, return this to the force for advice, with an escort to be arranged by police.• There will also be requests for dispensations to move within a certain category, this means they will not need to notify the movement or notify if under a dispensation for advice only. The dispensations sit under two categories:1. General haulier movements2. Agricultural movements.• Manage and use the information obtained from emails received from Local Authorities and/or National Highways relating to proposed road closures, to ensure effective routing of abnormal loads.• Provide management information and an audit trail to the Force Abnormal Loads lead.• Provide a portal for managing and providing the required services.