Archive Management System

Tender description

The AMS is the main ICT system used by Gloucestershire Archives to maintain intellectual and physical control of all aspects of the work of the archives, and to publish information about the collections in its care. Gloucestershire Archives (GA) gathers archive collections and local and family history resources to ensure they are kept secure and made available for research. It is an accredited archive service recognised by The National Archives as the place of deposit for Public Records relating to Gloucestershire and South Gloucestershire. It is a GCC service and by agreement, also provides an archive service for South Gloucestershire Council. It is the appointed Record Office for the Diocese of Gloucester. The collections in its care date from around 1145 to the present. They contain several million records, ranging from parchment to ‘born-digital’, and are an unrivalled source for the recorded heritage of the historic county of Gloucestershire. They provide unique evidence for a large range of events and activities and a wide cross-section of society. GCC will be putting in place one five year contract with the option to extend up to five years and enables GCC to deliver an AMS solution via Software as a Service. The procurement process will enable GCC to maximise value from the future contract to meet the goals of Gloucestershire Archives’ 10 year plan and any current or emerging digital strategy adopted thereafter. The overall purpose of the AMS is to store, process and manage metadata about all activities carried out by GA in the course of managing the collections in its care. Additionally the AMS publishes catalogue data about the collections online. Keywords: Archives