Storage and retrieval services

Tender description

Services required are to provide, utilising the contractor’s own premises at locations in the United Kingdom, secure off-site storage for a documented and auditable chain of custody, documentary, and physical evidence belonging to each of Kent Police and Essex Police (hereinafter referred to in this notice together as the ‘Authorities’ and each individually as an ‘Authority’), as well as a service to collect such materials from each Authority and to retrieve them and deliver them to the Authorities where so required by the Authorities. The provision of secure off-site storage, utilising the provider's own premises at UK-wide locations, for a documented and auditable chain of custody documentary and physical evidence belonging to each Authority. The materials for storage shall include without limitation: boxes of paper files; analogue, magnetic, and digital audiovisual media; evidential exhibits; biohazardous material; larger items, such as vehicles and plant; and irregular-shaped items, such as furniture. Each Authority requires collection of the materials from such Authority's central distribution hub for transfer to the provider's facilities and the retrieval of materials stored at the facilities and delivery back to such Authority's central distribution hub where required by such Authority. The provider shall manage the storage, tracking, and transportation of the materials in line with all applicable legislation. The Authorities require the provider of these services to be the same for each Authority and each Authority will award a separate bilateral contract to the provider.