Maintenance Contracts and Tenders

Maintenance procurement covers building repairs and maintenance, planned preventative and reactive maintenance, term maintenance contracts and hard facilities management. Heating servicing in social housing, void maintenance and the maintenance of equipment from medical devices to waste compactors, office machinery and vehicles also come up.

Stotles brings together maintenance tenders and contracts from 100+ portals into one search, so you do not have to check each portal separately, and you can set alerts for new opportunities across the UK and Ireland.

If you want to search the government portals directly, Find a Tender carries higher-value contracts across the UK and Contracts Finder carries lower-value contracts in England. Public Contracts Scotland, Sell2Wales and eTendersNI cover Scotland, Wales and Northern Ireland, Ireland's eTenders covers Irish public bodies, and many councils, NHS bodies and housing associations publish on their own e-tendering portals such as ProContract. Most maintenance tenders appear on Find a Tender, and repairs framework call-offs go only to contractors already on that framework.

Maintenance tenders score response times, the trades and accreditations the contractor holds, how planned and reactive work will be managed, and the schedule of rates. Getting onto repairs frameworks and minor works dynamic purchasing systems opens up call-offs from councils and housing associations.

Gas heating and boiler work needs Gas Safe registered engineers, and refrigeration and air-conditioning work needs F-Gas certification. Tenders usually set minimum insurance cover, check financial standing and ask for evidence of similar contracts at selection stage. Under the Procurement Act 2023, suppliers can be excluded for certain criminal convictions, insolvency or failure to pay tax.

Maintenance contracts are often split into trade lots such as electrical and mechanical, or let as measured term contracts priced against a schedule of rates. Hard facilities management contracts bundle planned and reactive maintenance across an estate, while equipment maintenance is usually a single service contract with the manufacturer or a specialist.

Councils, housing associations, NHS trusts, universities and colleges, and transport bodies are the regular buyers of maintenance services.

Public sector maintenance contracts most often run for around three years, with term maintenance and heating servicing contracts running up to four or five years. Equipment service contracts are often renewed every year.

Read asset management plans, stock condition surveys, facilities management contract expiry dates and preliminary market engagement notices, which show maintenance work coming due ahead of a notice. On Stotles you can track those signals and the buyers behind them, then follow a notice from pre-tender through to award.

The core code is 50000000 (Repair and maintenance services), alongside 50700000 (Repair and maintenance services of building installations), 50720000 (Repair and maintenance services of central heating), 50530000 (Repair and maintenance services of machinery) and 50800000 (Miscellaneous repair and maintenance services).