Peterborough Bondholder Dinner - Catering and Event Management - Expression of Interest

Tender description

Peterborough City Council's Annual Bondholder Dinner is a black-tie evening at Peterborough Cathedral that attracts around 350 local business leaders. This is one of the biggest networking events of the year and a highlight in our annual calendar. As part of the evening, there is a welcome drinks reception with canapes, and a three course sit down meal for businesses to enjoy with their guests. We have detailed below our requirements for the night along with what we have done with suppliers in the past but the Council is open to suggestions to ensure the evening runs smoothly. Date: Thursday 1st July 2027 Guest numbers: c 350 (although we had 360 last year so numbers can increase) Venue: Peterborough Cathedral Catering and event management requirements: • Three course meal with a meat option and veggie (ideally vegan) option for each course that can be served to c 350 guests. o Peterborough City Council will co-ordinate orders and special dietary requirements from tables and send these in bulk to the event team by pre-agreed dates for ordering supplies. • Table service for food once guests are seated • Tea and coffee served after the desserts • Full bar service o Guests to be able to purchase drinks from the bar • Arrival drinks and canapes circulated among the guests by the event team 6.45pm – 7.45pm. o We’ve previously had a mix of prosecco and fresh orange juice alongside the canapes. • The event team to provide all tableware (crockery, glassware, cutlery, linens, etc) and do the table setup, including wine and water to all tables • The event team will provide all tables, chairs, table numbers, place cards including menu selections/dietary requirements, and centre pieces (ideally candelabra’s) for all guest tables. • Peterborough City Council will order four bottles of wine (two red, two white) and two bottles of water (one still, one sparkling) for each table and this will be included within the quote. • Hire, set up and take down of the catering equipment and marquees for the on-site kitchen and dinner service – this is the responsibility of the event team but to be included within the quote.