IT Asset platform

Tender description

e purpose of this project is to procure and implement a robust Asset Management IT System Solution to support LCRCA in managing its physical and digital assets throughout their lifecycle. The solution will replace existing manual or disparate systems with a centralised, scalable platform that improves visibility, control, compliance, reporting, and operational efficiency. The new system will provide a single source of truth for all organisational assets, enabling automated tracking from acquisition through to disposal. This will support better decision-making, reduce asset loss and inefficiencies, and strengthen compliance with internal governance and external regulations. The investment aligns with our strategic objectives to modernise technology infrastructure, improve asset utilisation, and ensure best practice asset lifecycle management. The scope of the procurement includes: Selection and acquisition of a software-based Asset Management IT System that meets defined functional, technical, and compliance requirements. Integration with existing business systems (e.g., finance, procurement, service management) to ensure seamless data flow and reduce duplication of effort. Migration of relevant existing asset data into the new system. Supplier responsibility for implementation services, including configuration, customisation, testing, training, and go-live support. Provision of ongoing support, maintenance, and future upgrades under agreed service levels. The Expression of Interest (EOI) stage is intended to identify suppliers who wish to participate in this PME and progress to the next stage of the procurement process. Suppliers interested in responding are required to opt in to the project via the Proactis portal. As part of the EOI, suppliers must submit a high-level overview of their proposed software solution, together with an indicative overview of costings. All information must be submitted exclusively through the Proactis portal. Submissions provided outside of the portal will not be considered. There is no formal evaluation or moderation undertaken during the EOI stage. The information provided will be used solely to confirm supplier interest and suitability to progress. Following completion of the EOI stage, the project team will notify selected suppliers via the Proactis portal and formally invite them to participate in the next stage of the process, the Request for Quotation (RFQ). Keywords: Software , Asset Management IT Software , Asset Management