Closed tender

PS-25-227 - Supply & Maintain Water Coolers

Details

Topic
Water coolers
Published
26 November 2025
Submission
19 December 2025

Tender description

The Council require to put a new call-off contract in place for the supply of chilled drinking water throughout Council offices, depots and schools, including some properties located within the South Ayrshire area which form part of the Ayrshire Roads Alliance. Lot 1: The Council require to put a new call-off contract in place for the supply of chilled drinking water throughout Council offices, depots and schools, including some properties located within the South Ayrshire area which form part of the Ayrshire Roads Alliance. The council currently has approximately 115 plumbed-in water coolers (mains fed) which provide safe chilled drinking water. We also have 10 freestanding bottled water coolers. Annex A details numbers, type and location of coolers currently in place. Quantities may vary throughout the term of the contract and the total number is not fully guaranteed. If a cooler is removed from one of our units, a 28-day invoicing period will apply. The removal of a unit does not constitute a variation or termination under the contract terms and conditions.

Timeline

  1. Completed: Tender published26 November 2025
    Current notice
  2. Completed: Submission date19 December 2025

About the buyer

East Ayrshire Council is a local authority run from Kilmarnock, with its own corporate procurement team. Smaller purchases go through a Quick Quote process before larger contracts reach full tender. The council's Corporate Procurement Strategy sets out how the team applies procurement regulations and value for money.

A free Supplier Development Programme runs workshops and Meet the Buyer events for businesses new to public sector bidding.

Over the past 5 years, most of East Ayrshire Council's contract awards have been in construction work, architectural and engineering services and IT services.

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Decision makers

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