Awarded contract

Framework for the Provision of Multifunctional Devices

Details

Value
£138,000,000
Duration
4 years
Topic
Printers and plotters
Published
19 May 2025

Tender description

HEART are looking to appoint a single Supplier who will demonstrate technical competency, best Value for Money and to provide all requirements in relation to both new and refurbished Multifunctional Devices (MFDs), including the supply, installation, maintenance, and repairs of the machines, including any spare parts required, to HEART and other Customers on a National basis. It is anticipated that these services will be promoted and accessed by the Education Sector and to other small to medium sized Public Sector organisations but for the avoidance of doubt, is open to any Public Sector Contracting Authority. The single Supplier for this Framework must also be able to provide Digital Transformation Solutions which can work seamlessly alongside the devices, including but not limited to, Print Management Cloud Services, and Automated Invoice Processing. The Supplier must be able to offer the option to purchase, and option to lease, both new and refurbished Multifunctional Devices. The Supplier must be able to provide Consumables for the devices, and offer devices from a minimum of two different manufacturers, to ensure the Customer is provided with optionality and unbiased recommendations. The Supplier is expected to prioritise the providence of quality, sustainability, and social value in all operations. ## Contract award

Timeline

  1. Completed: Award date7 May 2025
  2. Completed: Award published19 May 2025
    Current notice
  3. Next: Contract expiry date2 June 2029in 3 years

About the buyer

Heart Academies Trust is a multi-academy trust based in Bedford, and buys as an education organisation. Notices have named Bedford Academy, Cauldwell Primary School, Shackleton Primary School and Shortstown Primary School as the trust's schools. A dynamic purchasing system has been used to upgrade the building energy management system at Bedford Academy. The trust has run its own frameworks for school uniform, office and classroom supplies and multifunctional devices.

Over the past 5 years, most of Heart Academies Trust's contract awards have been in business services, installation services and repair and maintenance.

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