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Tender description

This requirement is to procure a minimum of 37 of the specified Over Snow Vehicles and also ancillaries and support for an initial 5-year period. The Authority reserves the right to order additional Over Snow Vehicles up to a maximum of 196 and additional ancillaries’ details of which will be included within the ITT. Quantity or scope: Defence Equipment and Support (DE&S) are a bespoke trading entity, and arm’s length body of the Ministry of Defence (MOD). We manage a vast range of complex projects to buy and support all the equipment and services that the Royal Navy, British Army, and Royal Air Force need to operate effectively. We work closely with industry, including through partnering agreements and private finance initiatives. More can be seen at MOD website – https://www.gov.uk/government/organisations/defence-equipment-and-support This requirement is to procure a minimum of 37 of the specified Over Snow Vehicles and ancillaries and support for an initial 5-year period. The Authority reserves the right to order additional Over Snow Vehicles up to a maximum of 196 and additional ancillaries details of which will be included within the ITT. Specifications The Over Snow Reconnaissance Vehicle (OSRV) Project is to provide the Ministry of Defence with an Over Snow Vehicle that will enable the user to operate in extreme cold weather environments. The Authority requires a supplier with a proven track record of providing support for a vehicle fleet. Specifications to include, but not limited to, (Note: a detailed specification will be included within the ITT): A. Over Snow Vehicle – Lynx Xterrain Brutal 850 E-Tech and modifications, to be defined at tender stage. B. Ski-Sled – 2/4 ski design C. Road Trailer – covered trailer, 2 x snow machine capacity, Norway/Finland compliant D. Training – Operator and Maintainer E. Publications – Army Equipment Support Publications F. Spares and support of Over Snow Machines The initial support period will be for five (5) years with the option to extend for a further five (5) years in one (1) year iterations. Please note, suppliers can only bid with the specified OSRV detailed above and thirty-seven (37) OSRV must be available to the Authority no later than 31st January 2025. The value advertised within this advert is inclusive of all potential options and is subject to future funding and approvals. Further details of the platform, quantities, options, and Contract duration shall be set out within the Invitation to Tender (ITT). The Project Team is running this procurement using the ITT process as set out in Chapter 16 of the Defence and Security Public Contracts Regulations (DSPCR) 2011. The Contract Classification is Official Sensitive. The Cyber risk profile for this requirement has been assessed as Very Low. Suppliers will be required to complete the Supplier Assurance Questionnaire (SAQ) as of the ITT. Pre-Qualification Tender Stage The DPQQ (Dynamic Pre-Qualification Questionnaire) will be hosted in the Defence Sourcing Portal (DSP). All supplier responses to be submitted via the DSP. The DPQQ will close for suppliers at 17:00 15th November 2023. Whilst it does not intend to do so, the Authority reserves the right to depart from this tender timetable at its discretion and will notify Tenderers accordingly throughout the competition. The anticipated timetable for the whole procurement process is as follows: DPQQ Responses Received (30 calendar days) by 15th November 2023 DPQQ Evaluation (Down selected to a Maximum of 5) completed by 29th November 2023 ITT Issued 30th November 2023 ITT Return Date by 18th January 2024 Selection Criteria It is a requirement that the potential Bidders shall supply the specified OSRV no later than 31st January 2025. As such, it will be necessary to confirm that this is achievable at the DPQQ stage. Should this not be possible, the supplier will be deemed non-compliant and excluded from progressing to the next stage. Bidders must also confirm that they are authorised by BRP to supply the specified Over Snow Vehicles, without evidence bidders will be deemed non-compliant and excluded from progressing to the next stage.