AP2320 - Legionella Monitoring Contract 2024-31

Description

This is a Prior Information Notice only and is being utilised to inform the market of an upcoming procurement. The procurement is not live yet. SCAPE on behalf of Arc Property Services Partnership Ltd (the Client), are seeking to set up a new Contract for the provision of a legionella monitoring service (including 24/7 emergency attendance) across various locations within the Nottinghamshire, Derbyshire, South Yorkshire and Leicestershire areas. The Contract will cover all elements of the Clients business. The NEC4 Term Service Short Contract will be used to manage the Client and Contractor relationship. Please note: No warranty is given to the Contractor by neither SCAPE nor the Client as to the amount (if any) or nature of the service which may be required to be carried out by the Contractor during the Contract period and no claim for compensation either contractual or otherwise will be accepted in respect of any variation in the volume of the work. A full guide to the services required can be found within tender documents once the procurement is live at the end of January 2024. The Contract will be in place for a period of 36 months, with the option to extend for two periods of 24 months years (36 + 24 + 24 = max 84 months). Suppliers interested in applying for this opportunity should first register (for free) on Delta eSourcing (https://www.delta-esourcing.com/) and once done so, should send an email to procurement@arc-partnership.co.uk. Please provide the email address that you have used to register in Delta so that an invitation can be issued, once the opportunity goes live. Lot 1: The Procurement will be conducted in 2 stages: Stage 1 – Selection Stage – Bidders must meet all off the necessary selection criteria and provide answers to the questions asked. The questions will be marked by a panel and the top 5 scoring Bidders who attain PASS marks, will progress on to Stage 2. Stage 2 – Award Stage – Bidders will be evaluated on their submitted prices and answers to specific quality questions in order to achieve a price/quality score. The top scoring Bidder will be invited to enter the Contract. Price will be weighted at 30% and quality will be weighted at 70% of the marks available. Please note: Arc Partnership reserve the right to establish communication with the awarded Contractor, prior to the Contract start date. Full details of the process can be found within the tender documents once the procurement is live. The proposed tender timeline is as follows: Stage 1 (PQQ) to go live 29/01/24 Stage 1 (PQQ) closing date 04/03/24 Stage 2 (ITT) to go live 27/03/24 Stage 2 (ITT) closing date 01/05/24 Estimated contract start date 26/07/24 Please note that SCAPE reserves the right to alter this timetable. These dates are provided for indicative purposes only and whilst SCAPE does not intend to depart from the timetable, it may do so at any time. Additional information: The contracting authority considers that this contract may be suitable for economic operatorsthat are small or medium enterprises (SMEs). However, any selection of tenderers will be based solely on the criteriaset out for the procurement.