Acquisition of Software and Provision of Vendor Services to Implement an End-to-end Fee Management Solution

Description

The EIF operations and information management department is responsible for all middle-and back-office tasks within EIF. The Cash Flow Management Division (OIM-CFM) among other tasks: — administers cash-in and cash-out activities for EIF; — calculates mandate and deal-level fees; — prepares monthly accruals for all mandates under EIF management; — prepares and sends invoices to all relevant parties; — follows-up with the financial intermediaries on questions regarding provided documentation and data needed to finalize portfolio inclusions and thus validate the paid guarantee fees. The EIF was launching this procurement procedure to equip OIM-CFM with an encompassing solution (software) and supporting services to fully automate the set-up and calculation of all fees, four-eyes principle validation workflow, approval workflow, invoice generation and dispatch, system of record data storage and general ledger feed. This was a restricted procurement procedure implemented via 2-stage process: • Stage 1: pre-qualification stage, where the EIF will shortlist the candidates based on this invitation to participate (according to the specified exclusion and selection criteria) and the received Requests to Participate submitted by economic operators. The result of this Stage will be a decision on the shortlisted candidates to whom the Invitation to Tender will be sent at the later stage; • Stage 2: award stage, where the EIF will send the Invitation to Tender to the shortlisted candidates and the candidate will submit a tender for the provision of services (technical and financial offer) that will be evaluated according to the specified award criteria. The result of this stage will be a decision about the most economically advantageous tender on the basis of the best price-quality ratio. The EIF will sign the service contract with the tenderer having submitted the most economically advantageous tender. Candidates are invited to regularly check the relevant folder in e-Tendering and their email whether the EIF has communicated any update concerning this procurement procedure.