UK Infrastructure Bank Workday Finance, Adaptive Planning & Procurement Senior BA (Roles 2)

Description

Summary of the work Workday experts with knowledge of implementing Finance, Adaptive Planning and HCM, defining business processes, defining and executing testing, delivering end user training and supporting the end user community. Specialist role Business analyst Expected Contract Length 9 months with an optional 3 month extension (extension subject to internal budgetary approval.) Latest start date Wednesday 25 January 2023 Maximum Day Rate Up to £1,000 excluding VAT per day, standard 8 hour working day, includes expenses to base location agreed with UKIB. Additional expenses only paid with prior approval of UKIB. Early Market Engagement None. Who Speclialist Work With The UKIB Back Office Project Team consists of an IT Project Manager, a Finance Product Owner, an HCM Product Owner, Subject Matter Experts, Business Analysts, Data Architect and Business Experts from across the functions as required. The Implementation Partner is Workday. What Specialists Work On The responsibilities will be: 1. Standard Operating Procedure definition 2. Build and unit test reports 3. Functional test scripts and execution 4. End User Training documentation 5. User Acceptance Test scripts 6. User Acceptance Test execution 7. End-user training delivery 8. Go live support 9. Carry-out knowledge transfer to the UKIB Project Team in relation to the implemented solution. Skills & Experience • Resources with at least 3 years of recent implementation experience with Workday Finance, Adaptive Planning and Procurement, including holding relevant HCM Pro accreditation from Workday (7.5%) • Experience with hands-on design, administration, and implementation of Workday Financials, Adaptive Planning and Procurement including Workday upgrades/ new features management (7.5%) • Experience of In-depth knowledge of the Workday system deployment lifecycle (5%) • Demonstrate a strong understanding of Finance functions and business processes preferably within a Financial Services Organisation (5%) • Ability to work in a fast-paced, evolving environment and use an iterative method and flexible approach to enable rapid delivery and manage a tight schedule (3%) • Experience in taking information from multiple sources and synthesising conclusions for both a technical and non-technical audience (3%) • Experience of working with senior-level stakeholders to prioritise requirements, mediate between multiple perspectives, and to convince and influence on benefits, costs and risks of different approaches to problems (4%) • Demonstrate exceptional interpersonal skills: clear and concise verbal and written communicator, with the ability to effectively navigate and mediate conflict and foster honest dialogue (2%) • Demonstrate at least 3 years experience defining test scenarios and scripts, executing user acceptance testing (including Data Validation) and working with Testing teams to document results and test issues. (5%) • Demonstrate experience of excellent problem-solving, critical thinking and analytical skills (2%) • Experience in establishing, developing, and maintaining cross-functional working relationships (2%) Nice to Haves • Evidence of Accountancy qualification (1.5%) • Demonstrate experience of Prince 2 / Agile project management (1%) • Demonstrate experience of deploying Workday Launch (1.5%) Work Location 4th Floor, One Embankment, Neville Street, Leeds, LS1 4DW 1 Puddle Dock, London, EC4V 3DS Ability to work remotely Working Arrangments The Buyer’s Head Office is in Leeds with a small footprint in London. Whilst most of the contract can be managed remotely, there will be occasions where onsite meetings or presence in Leeds or London will be required. The Buyer operates a hybrid working model, with a material remote workforce that will need to be trained and supported once the solution goes live. the Buyer currently has c. 175 users within the organisation; however, we expect this to scale up to around 300. This contract will include go-live support and training for all users, across all locations, office-based and remote. Security Clearance BPSS as a minimum Additional T&Cs All expenses must be pre-agreed between the parties and must comply with the UK Infrastructure Bank (UKIB) Travel and Subsistence Policy. All vendors are obliged to provide sufficient guarantees to implement appropriate technical and organisational measures so that the processing meets the requirements of GDPR and ensures the protection of the rights of data subjects. For further information please see the Information Commissioner's Office website https://ico.org.uk/for-organisations/data-protection-reform/overview-of-the-gdpr/ Off-payroll (IR35) determination: Off-payroll working rules apply (IR35 in-scope). Any Personal Services Company (PSC) candidates will require to come through an umbrella company OR such as their own limited company. No. of Specialists to Evaluate 3 Cultural Fit Criteria • Demonstrable ability to deliver a Workday solution in a collaborative manner, willing to challenge the status quo whilst keeping stakeholders engaged (10%) • Demonstrate ability to work as part of a team, ensuring delivery is carried out collaboratively and in an agile manner (10%) Assessment Method Interview Evaluation Weighting Technical competence 50% Cultural fit 20% Price 30% Questions from Suppliers 1. Can you please clarify what is the exact requirement? As the “Specialist Role” says “Business Analyst” and the “What the specialist will work on” description says mainly about testing. So the requirement is of Business Analyst or Tester? A large part of the role relates to processing definition and related documentation, once the process definition is complete the role will move into defining and executing testing, training and supporting end users. The essential skills and experience for the role should provide more clarity around the skillset required of the individual, which we view as being those of a Business Analyst who will support the Testing Manager and testers. 2. Is there an incumbent for this role? This is a new role specifically to support the client-side implementation of workday in UKIB, therefore there is no incumbent. 3. How big is the team? There will be a Project Manager, Change Manager, Test Manager, Finance Product Owner and 2 full-time Subject Matter Experts, HR Product Owner and 2 full time subject matter experts, a part time Procurement Product Owner and across all functions a Data Architect and Business representatives as required during design, test etc. 4. When is go live date? The aspirational go live date is end of July 2023 which will be followed by a period of post go live support. 5. Are the roles inside or outside of IR35 – off payroll suggest outside but umbrella company suggests inside? This role is expected to be inside IR35. 6. The role brief does not include any solution design or configuration – please confirm this is “not” required? This is not required, we are implementing Workday Launch and have already awarded a contract for Implementation. These roles are client-side and are to support the business resources. 7. How often will the candidate need to be in the office (roughly) and which office is preferred? Resources will largely be working remotely, however there may be a requirement to come to site particularly around testing and go live if users need additional support. There is no preferred office, there is a small user base in London with the majority of users based in Leeds.