Negotiated Procedure of Delivery of Carry-on Baggage Security Lanes and Trays for Billund Lufthavn A/S

Description

In order to improve the efficiency, quality, and passenger experience at Billund Lufthavn an update of the security checkpoint facilities is planned at Billund Lufthavn. Lot 1: In order to improve the efficiency, quality, and passenger experience at Billund Lufthavn an update of the security checkpoint facilities is planned. Billund Lufthavn intends to invest in up to 6 new carry-on baggage security lanes and to implement remote screening of the carry-on baggage. Moreover, Billund Lufthavn expects to increase the capacity of the carry-on baggage checking process. The initial order will be for 4 new carry-on baggage security lanes, combined with an option for another 1 + 1 new carry-on baggage security lane. Please refer to draft for contract, section 1.8 for further information on the option for further deliveries.This tender is regarding a contract on the delivery, installation, commissioning and maintenance of up to 6 (4 + 1 + 1) lanes for carry-on baggage screening including delivery of normal trays and trays for fluids, hereinafter collectively referred to as ‘the Delivery’.The present installed X-ray machines are to be incorporated into the new security lane. The security lanes must be equipped with a tray return system. Trays approved for the present X-ray machines are included in the tender. Billund Lufthavn intends to enter into contract with one contractor for the delivery of lanes for carry-on baggage screening including trays.The requirements for the lanes and trays are described in more detail in Contract Appendix A: Minimum requirements and competitive parameters. The tenderer must submit a tender for the total delivery. All negotiations will follow the same process, see below: 1) Prior to the negotiating meeting, Billund Lufthavn will send out a meeting agenda; 2) A short note on the assessment of the initial tender will be enclosed with the agenda. The note contains Billund Lufthavn’s assessment of relevant opportunities for improvement in the initial tender, as well as any identified reservations which Billund Lufthavn regards as reservations; (a) reservations means descriptions which may or must result in non-compliance if the reservation is maintained in the final tender; 3) The tenderer will have the opportunity to comment on different views on matters stated in the forwarded assessment; 4) One (1) negotiation meeting will subsequently be held per tenderer. However, Billund Lufthavn reserves the right to conduct multiple negotiation meetings. Billund Lufthavn points out that: — only the contents of the final tender will form the basis for the evaluation of the tender and thus the basis for awarding the contract; — fundamental elements will not form part of the negotiations; — the criteria for awarding the contract and their weighting must remain stable throughout the procurement procedure, and they will consequently not form part of the negotiations; — Billund Lufthavn will document the entire process in the form of internal minutes of the meetings. Concurrent notification will be given to the tenderers about all matters, including any changes to the contents of the tender documents. It will be possible for all interested economic operators to visit Billund Lufthavn and to inspect the relevant security area as a part of the normal travel and check-inn procedure. However, due to the current Covid-19 situation and its unknown duration, Billund Lufthavn has decided to record a short video presentation, see tender conditions, section 1.4.3.