Purchase of laptop carts and charging cabinets

Description

n 2023, Cardiff and Vale University Health Board undertook a procurement exercise to implement an Electronic Prescribing and Medicines Administration (ePMA) system. This enabled the digitalisation of paper-based drug charts across the Health Board, supporting safer medicines administration and providing a fully auditable end-to-end record from pharmacist verification through to nurse administration. In February 2025, utilising capital funding received from Welsh Government, the Health Board invested in the outright purchase of hardware to meet the current and anticipated future requirements of the ePMA programme. To support usability and ward-based workflows, laptop carts were introduced to house computer hardware and facilitate the secure transportation of medicines, improving the efficiency of medicines rounds and administration. Funding has been approved within the 2025/26 ePMA Capital Budget to procure additional carts and charging cabinets to support the ongoing roll-out and implementation of the programme. As a revised implementation date has now been confirmed, there is a requirement to secure further carts and laptops to meet the updated deployment plan. The capital budget has allocated funding for this additional requirement, and the procurement will be undertaken via CDW Limited to maintain standardisation of equipment across the Health Board and ensure compatibility with the established ePMA hardware solution. Lot 1: In 2023, Cardiff and Vale University Health Board undertook a procurement exercise to implement an Electronic Prescribing and Medicines Administration (ePMA) system. This enabled the digitalisation of paper-based drug charts across the Health Board, supporting safer medicines administration and providing a fully auditable end-to-end record from pharmacist verification through to nurse administration. In February 2025, utilising capital funding received from Welsh Government, the Health Board invested in the outright purchase of hardware to meet the current and anticipated future requirements of the ePMA programme. To support usability and ward-based workflows, laptop carts were introduced to house computer hardware and facilitate the secure transportation of medicines, improving the efficiency of medicines rounds and administration. Funding has been approved within the 2025/26 ePMA Capital Budget to procure additional carts and charging cabinets to support the ongoing roll-out and implementation of the programme. As a revised implementation date has now been confirmed, there is a requirement to secure further carts and laptops to meet the updated deployment plan. The capital budget has allocated funding for this additional requirement, and the procurement will be undertaken via CDW Limited to maintain standardisation of equipment across the Health Board and ensure compatibility with the established ePMA hardware solution