Public relations services

Description

Scape sought expressions of interest from suitably experienced organisations to provide Public Relations (PR) and associated marketing services across the whole of England, Wales, Scotland and Northern Ireland as described within the procurement documentation. Scape was open to receiving responses from consortia, joint ventures, strategic alliances and other such arrangements, however such organisations were required to form a single legal entity to contract with prior to the award of the contract and provide appropriate guarantees and security packages commensurate with the services. The specific services that will be provided under the contract, the nature and types of services include those services identified by the CPV codes. The successful bidder will be required to work with the in-house marketing service providers of Scape. Scape, through this procurement exercise, is seeking to enter a contractual agreement with a single successful bidder or consortium. That successful bidder will become the delivery partner and will be supported by their extended supply chain to establish the ongoing support of Scape’s marketing team providing PR and marketing services. Experience of previous procurement exercises, coupled with user feedback, has confirmed that engagement with a single delivery partner or consortium of bidders, supported by their supply chain enables the successful bidder to deliver cost and quality benefits, innovation, continuous improvement and allows immediate engagement in delivering the services in an effective manner. Industry research and knowledge confirms that there are numerous bidders that are able to deliver these services encompassing the value spread associated with this contract. The contract will be for a period of 5 years. This will comprise of an initial period of two (2) years followed by annual increments up to a maximum of five (5) years, 2 + 1 + 1 + 1. At the commencement of the contract there will be an initial period of up to 12 weeks during which Scape Group and the successful bidder will work together to establish clear operating protocols and standards for the period of the contract. However, the contract will be operational and available for call off from the commencement date. The current UK wide Contract is due to expire on 31 January 2020 and until that date call-offs will continue, and delivery of these projects will also continue until the new contract and delivery partner are confirmed. The successful bidder as the new delivery partner will be required to work alongside the outgoing/previous framework provider. Further arrangements may be required by Scape if it establishes that this arrangement is limited by capacity or there is a need to meet the requirements of a specific work stream. Quarterly reviews will be undertaken by the management team and a new framework exercise undertaken if the need arises. Any further procurement exercises will be independent of and will not affect, the arrangements with the successful Bidder appointed pursuant to this procurement exercise, although there may be some overlap. The form of the contract to be entered into by the successful bidder will be drafted in accordance with and take into account the specific needs of Scape and will be included in the ITT. The contract will be entered into by Scape and the successful bidder, with call off agreements being contracted directly between Scape’s marketing and communications team and the new contract delivery partner. Delta Scape is using the Delta eSourcing web-based service to manage this procurement. Suppliers must read through these instructions and follow the process to respond to this opportunity. The information and/or documents for this opportunity are available on: http://delta-esourcing.com/delta You must register on this site to respond for this procurement, if you are already registered you will not need to register again, simply use your existing username and password. Please note there is a password reminder link on the homepage. Suppliers must log in, go to response manager and add the following access code: 8Y9D9F8HJJ. Please ensure you follow any instruction provided to you there. The deadline for submitting your response is stated within the Delta eSourcing suite, this contract notice and the PQQ document. Please ensure that you allow yourself plenty of time when responding to this invitation prior to the closing date and time, especially when uploading documents. Scape will not be held accountable for any errors made by suppliers in submitting their completed PQQ. If you experience any technical difficulties with the Delta eSourcing suite please contact the Delta eSourcing help desk on +44 8452707050 or email:helpdesk@delta-esourcing.com